RFQ 5483 Inventory parts

RFQ 5483 is a solicitation issued by the Southwest Ohio Regional Transit Authority (SORTA) for the procurement of inventory parts. The contract will be awarded to the responsible bidder who submits the lowest responsive price. To be considered responsive, bids must be submitted exclusively through the e-Procurement portal using the provided pricing table; any other format will result in the bid being deemed non-responsive. Key submission requirements include including freight costs within the unit price and specifying the lead time for the entire delivered quantity in days within the notes column. If a bidder quotes a non-OEM part or a different part number, they must use the specific format (RM########) in the notes. Additionally, any core fees must be entered in the notes field, and parts not carried by the supplier should be marked as no bid. The evaluation process for bidder responsibility extends beyond price to include an assessment of the bidder's character, integrity, and financial capacity. Bidders must demonstrate compliance with applicable licensing, tax laws, and federal public policies, including FTA Disadvantaged Business Enterprise requirements and Common Grant Rules' affirmative action. A satisfactory current and past performance record is required, with a focus on the bidder's management approach, staffing, and technical success. The primary point of contact for this solicitation is David Drummonds, Supply Chain Coordinator, based in Cincinnati, Ohio. Bids must be submitted by the deadline of November 10, 2026, at 11:00 am.