RFQ for Auditing Services

The Texas Emergency Services Retirement System (TESRS) is soliciting qualified providers for internal auditing services through RFQ 326-26-1, issued on April 23, 2026, with responses due by May 7, 2026. The procurement targets contractors capable of delivering comprehensive auditing services aligned with state regulatory requirements and robust information technology security protocols, focusing on safeguarding sensitive member data. The contract is anticipated to begin on September 1, 2026, with a standard three-year term and a potential two-year renewal option. Evaluation of proposals will prioritize the respondent’s demonstrated competence, knowledge, and qualifications at 75% weight, followed by the soundness of the proposed methodology at 25%, with award based on a trade-off approach rather than lowest price. Contract performance will occur primarily at TESRS’ Austin location, though on-site work may be required at other locations as directed, and all services involving personal data must be performed exclusively within the 50 U.S. states. Contractors are required to implement stringent data protection measures, including notifying TESRS of any data breach within 24 hours, providing annual compliance certifications, and ensuring subcontractors adhere to all security and geographic restrictions. All deliverables must be submitted electronically in Word or PDF format to [email hidden], with no paper submissions accepted. The solicitation mandates submission of detailed documentation including organizational charts, resumes of key personnel, proof of Texas business registration, and certifications, as well as execution of an Incumbency Certificate signed by a vice president or higher officer in blue ink and notarized where required. Contractors must also comply with TESRS’ physical security policies when accessing its facilities and assume full liability for the actions of any subcontractors. The contract requires retention of all records for seven years after termination or indefinitely during litigation, and all confidential materials must be clearly marked and segregated from non-sensitive content. While no base contract value is specified, the NAICS code 541219 applies, and the procuring entity is a state-level agency operating under Texas Government Code provisions, with oversight coordinated through the Chief Financial Officer or designee.