This Solicitation opportunity from Department Of State was posted on April 30, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFQ FOR SUPPLY OF Printer Toners Expendables

Closed

PR15959649Federal

Submission Closed05/29/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The U.S. Embassy in Pretoria is soliciting bids for the supply of original HP printer toner cartridges and imaging drums under solicitation number PR15959649, with all items strictly requiring authentic HP products and absolutely no generic or third-party alternatives permitted. The request encompasses fourteen specific HP cartridge models, including high-yield and standard yield black, cyan, magenta, and yellow toners, as well as imaging drums, with precise quantities ranging from three to five units per item. Vendors must submit electronic quotes in English that include full pricing for delivery to the U.S. Embassy Warehouse in Pretoria, South Africa, or to a designated freight forwarder in Mountainside, New Jersey, depending on their location. Non-U.S. and non-South African vendors must quote door-to-door rates inclusive of all shipping, customs, duties, and taxes, as a Certificate A for exemption will be provided upon award. All offerors are required to be registered in the System for Award Management (SAM.gov) prior to contract award, as mandated by FAR 52.204-7, and must complete and submit the NDAA Certificate for Vendor Compliance for Section 889(a)(1)(B), affirming no use of prohibited telecommunications equipment. The contracting entity, representing the U.S. Government, does not sign contracts or accept external terms, and submission of a quote constitutes agreement to waive any conflicting vendor conditions. Payment will be made via EFT only, 30 days after completion of delivery and receipt of a proper invoice, with no advance payments or deposits allowed. Submissions must reference the solicitation number, be emailed to Pretoria_quotations@state.gov by 17:00 on May 29, 2026, and include a company profile for first-time vendors. Delivery must be to the specified warehouse address in Pretoria, and all documentation must align with the exact item codes and descriptions listed, with technical acceptability determined solely by the Government.

General Info

U.S. Embassy Pretoria seeks bids for genuine HP printer cartridges, fixed-price, delivery-inclusive, SAM registered vendors only.

Agency

Department Of State → US Embassy PretoriaView Agency

NAICS

322230 - Stationery Product ManufacturingView NAICS

Place of Performance

Pretoria, ZA-GT, 0001, ZAF

Set-Aside

NONE

Documents

(1)

PR15959649 RFQ for Supply of Original HP Toner Cartridges

PDF•rfq

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 30

Solicitation

Response DeadlineMay 29

Deadline has passed

Submission Closed

05/29/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → US Embassy Pretoria

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → US Embassy Pretoria

View Agency Profile

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Tshifhiwa Mathelemuse

contact@example.gov

Jenny Kriek

contact@example.gov

Full Description

U.S. Embassy-Pretoria South Africa

PR15959649: RFQ FOR SUPPLY OF Printer Toners Expendables

The U.S. Embassy in Pretoria invites interested and qualified service providers to submit their Bids for the supply of HP Printer Cartridges

NB: Only Original HP Cartridges will be accepted. No Generic Items will be acceptable.

No   Item Code   Description Quantity
1.   CF289X   HP 89X High Yield Black Original LaserJet Toner Cartridge 5
2.   W2004A   HP 660A Original LaserJet Imaging Drum 5
3.   W2010X   HP 659X High Yield Black Original LaserJet Toner Cartridge 5
4.   W2011X   HP 659X High Yield Cyan Original LaserJet Toner Cartridge 5
5.   W2012X   HP 659X High Yield Yellow Original LaserJet Toner Cartridge 5
6.   W2013X   HP 659X High Yield Magenta Original LaserJet Toner Cartridge   5
7.   W2120X   HP 212X Black Original LaserJet Toner Cartridge 3
8.   W2121X   HP 212X Cyan Original LaserJet Toner Cartridge 3
9.   W2122X   HP 212X Yellow Original LaserJet Toner Cartridge 3
10.   W2123X   HP 212X Magenta Original LaserJet Toner Cartridge 3
11.   W2131X   HP 213X High Yield Cyan Original LaserJet Toner Cartridge 5
12   W2132X   HP 213X High Yield Yellow Original LaserJet Toner Cartridge 5
13   W2133X   HP 213X High Yield Magenta Original LaserJet Toner Cartridge   5
14   W2130X   HP 213X High Yield Black Original LaserJet Toner Cartridge 5

Please note the following BEFORE submitting your offer:

Company profiles. Those have not done a business with U.S embassy before, kindly submit company profiles and should be written in English.
Quotes must be submitted electronically and in English and will be reviewed for technical acceptability.
Delivery Address (for local vendors): Include in your quote your delivery cost to the U.S Embassy Warehouse, 30 Gemsbok Street, Koedoespoort, Pretoria - 0186
Shipping address (U.S vendors): Include shipping charges to our freight forwarders in Mountainside, New Jersey and include the estimated weight and dimensions of the shipment. The exact delivery address will be confirmed when the contract is awarded.
If shipping from countries other than U.S.A and South Africa, please include your shipping cost for door-to-door shipment to U.S Embassy Warehouse, 30 Gemsbok Street, Koedoespoort, Pretoria, South Africa, 0186. You will be provided with a Certificate A for exemption of local customs duties and taxes and ALL other charges related to shipping and delivery must be included in your quote.

U.S Vendors: For evaluation, the Government will add estimated transportation charges from the U.S. Despatch Agency (USDA) to the destination at Pretoria, South Africa to those quotations offering delivery to the USDA. These costs will be based on the prevailing freight rates available to the Department of State."
SAM. All Vendors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) - It is compulsory for the successful offeror to complete the attached “NDAA Certificate for Vendor Compliance” – Please complete page 1 and tick the applicable boxes on pages 2 and 4 and include it with your submission.
Prior to award stage of the contract, the successful offeror will be required to provide proof of an active registration on www.Sam.gov. Please see the attached guide.
Your submission must indicate our reference number: PR15959649 - RFQ FOR SUPPLY OF ORIGINAL HP TONER Cartridges-TSHIFHIWA
The closing date for submissions is 17h00 on May 29th, 2026
Submissions must be emailed to

U.S Embassy payment terms: The U.S Embassy issues only fixed priced contracts and advance payments and deposits are not authorized. Payment will be made via EFT into the company’s bank account, 30 days AFTER the work has been completed AND a proper invoice has been received by our payments office, whichever is later.
NB: Note that NO DEPOSIT payments will be authorized.
As a Diplomatic Mission, we represent the U.S. Government and are unable to sign any contracts, credit applications and T’s & C’s.
By submitting an offer, you agree to waive any terms that may contrast with the above.