RFQ # JMU-CATB-26 Professional Services Category-B

James Madison University issued Request for Qualifications (RFQ) #JMU-CATB-26 on October 7, 2025, seeking to establish a pool of pre-qualified architectural and engineering (A/E) firms under a Category B professional services contract. The contract covers small, discrete projects including investigations, studies, reports, preliminary design, code compliance investigations, feasibility analyses, and related services in disciplines such as electrical, mechanical, architectural, civil/structural, and geotechnical engineering. The intent is to provide timely professional services on an as-needed basis through an indefinite delivery, indefinite quantity (IDIQ)-style arrangement active until December 18, 2026, thereby reducing the Agency’s need to repeatedly advertise and issue multiple RFPs for small projects and enhancing procurement efficiency. Qualifications are to be submitted electronically by December 19, 2025. Participating firms must be certified by the Virginia Department of Small Business and Supplier Diversity (DSBSD) and registered within the Commonwealth’s eVA vendor system. Proposals require standardized submission of specific A/E data forms (JMUAE-1 through JMUAE-6) and adherence to the guidelines established in the James Madison University HECOM A/E Manual. Evaluation focuses on qualifications rather than pricing, considering the expertise and experience of the primary designer and proposed consultants, geographic proximity of the performing office to the project location, and the firm’s plan for timely response and completion of services. The University reserves the right to award contracts to multiple firms and emphasizes inclusivity by encouraging participation of small, woman-owned, and minority-owned businesses. The contract’s administrative framework does not incorporate Federal Acquisition Regulation (FAR) clauses but instead follows institutional procedures governed by the JMU HECOM Manual. No line-item pricing or contract value limits are specified; pricing will be negotiated on a lump-sum basis per individual task order after qualification. Services are performed primarily within Virginia, with an emphasis on compliance with applicable state construction codes, accessibility standards, and capital outlay procedures. The University appoints a Procurement Services Buyer to administer the solicitation, and proposals must comply with strict submission and form completion requirements designed to facilitate review by university committees. This streamlined approach allows JMU to efficiently access a roster of qualified firms to meet fluctuating architectural and engineering needs on short notice for smaller-scale projects.