RFQ - RFQ - 19ZA6026Q0004 - FAC NEC CHILLER MAINTENANCE- FAC NEC CHILLER MAINTENANCE
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The United States Embassy in Lusaka, Zambia, is seeking qualified contractors to perform preventive maintenance on two 16-year-old York rotary screw air-cooled chillers, each with dual refrigeration systems and rated between 590 and 1500 kW, currently in fair condition. The contract requires the contractor to provide all labor, tools, materials, and supervision necessary to carry out scheduled maintenance tasks in full compliance with safety and operational standards. Technicians must wear appropriate personal protective equipment, adhere to safety protocols, and immediately report any concerns or injuries to the Post Occupation Safety and Health Officer. All work must be documented with signed task completions and a typewritten report submitted to the Contracting Officer’s Representative within five business days following each visit. The contractor is responsible for maintaining an on-site inventory of expendable parts including filters, belts, hoses, gaskets, oil, coolant, grease, sealants, thermostats, and fuses, all of which must be new, unused, and OEM approved. Refrigerants must meet AHRI Standard 700-2015 or its latest revision and must not be reclaimed unless already present on-site and free from contamination; any reclaimed refrigerants must be clearly labeled and stored separately. The contractor must supply Material Safety Data Sheets for all hazardous materials used and obtain prior approval from the Contracting Officer’s Representative. All materials delivered to the post must be new, industry-standard, and suitable for the equipment. The work is to be performed at the embassy’s facility in Lusaka under RFQ number 19ZA6026Q0004, with proposals due by July 20, 2026, and the solicitation falls under NAICS code 238220 for mechanical contractors.
General Info
Agency
NAICS
Place of Performance
Lusaka, ZM-09, 10101, ZMBSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
I. GENERAL INFORMATION:
The United States Embassy in Lusaka Zambia, requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Air-Cooled Chillers
II. PROJECT REQUIREMENTS:
DESCRIPTION OF EQUIPMENT:
2 X Off-York Rotary Screw Air Cooled Chillers; Model -YCIV-0840, Size 590-1500Kw Each Chiller has 2No.x Refrigeration Systems. The Chillers are 16 years old and are in a Fair condition.
III. GENERAL REQUIREMENTS:
The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.
The Government has the following manuals:
- Division 15
IV. SCOPE OF WORK - - CHILLERS MAINTENANCE
Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.
The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards. Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.