RFQu 26-739 Electronic Recycling Program

DeKalb County School District is seeking qualified vendors to provide a comprehensive electronic recycling program under a zero-cost budget model, where vendors must compensate the district financially for the value of recycled and resold surplus electronic equipment rather than receiving payment. The solicitation, identified as RFQu 26-739 with solicitation number PE-64410-NONST-2026-000000143, targets the collection and environmentally responsible disposal of approximately 60 pallets of electronic waste monthly from over 135 school facilities across Georgia. Equipment includes computers, displays, office electronics, educational technology, networking devices, audiovisual systems, peripherals, batteries, and cables. Vendors must hold certifications such as e-Stewards or R2 and provide verified weights, detailed asset tracking including serial and fixed asset numbers, and certificates of data destruction for all processed items. All costs—including labor, materials, equipment, insurance, administrative overhead, travel, and compliance—are to be absorbed by the vendor, with no add-on charges permitted to the district. Proposals must be submitted electronically via IonWave by 2:00 PM on July 14, 2026, and must include a technical proposal, compensation proposal using Attachment A, audited financial statements for 2023 and 2024, business licenses, Georgia Secretary of State registration, certificates of insurance, and a full suite of required certifications including non-collusion, conflict of interest, suspension and debarment, immigration compliance, and confidentiality agreements. The evaluation process is weighted at 100 points, with the most critical factor being the scope of services at 35 points, requiring a detailed methodology, strategy, protocols, schedule, and emergency contact information. The vendor’s firm overview, including organizational structure, employee credentials, and biographies of assigned personnel, accounts for 25 points, while relevant experience and expertise is worth 30 points. References contribute 10 points, and compensation proposals are scored at zero points, indicating pricing is not a factor in award selection but must comply with the zero-cost requirement. All proposals must follow strict formatting guidelines, including PDF submission, point-by-point responses, page numbering, and adherence to the RFQu’s structure. The contract begins in October 2026 with an initial one-year term and up to four one-year extension options, contingent on board approval. Vendors must coordinate a seamless transition with existing providers, comply with