Running Shoes & Cross Trainers

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written (formal) solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) solicitation number FA7000-15-T-0034, in accordance with FAR Parts 12 & 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-78, 26 Dec 2014 and includes FAC 2005-79 effective 15 Dec 2014. The North American Industry Classification System Code [NAICS] is 316210 and the business size standard of 1,000 employees. This acquisition is unrestricted. All responsible sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, USAF Academy (USAFA). The government bares no legal liability for bid costs associated with this request for quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. Please read and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this Synopsis/Solicitation could result in the quote being ineligible for award. It is the quoter's responsibility to ensure their quote meets all the requirements identified herein. Note: Buy American Act at DFARS 252.225-7001 applies to this acquisition. The USAF Academy has a requirement to procure men's and women's running shoes and men's and women's cross-trainer shoes. Each shoe must meet or exceed the salient characteristics of the specified purchase description below: ITEM Description Qty Unit of Issue Unit Price Total Price 0001 Men's Running Shoes In accordance with (IAW) United States Air Force Academy (USAFA) Purchase Description (PD) 252, dated 6 Oct 09 (Attachment 1). 8430L9110130000 12 XW - 6 prs 8430L9110217000 6-1/2 M - 4 prs 8430L9110237000 7-1/2 M - 6 prs 8430L9110247000 8 M - 10 prs 8430L9110257000 8-1/2 M - 24 prs 8430L9110267000 9 M - 45 prs 8430L9110267000-1 9 EE - 4 prs 8430L9110277000 9-1/2 M - 65 prs 8430L9110277000-1 9-1/2 W - 30 prs 8430L9110287000 10 M - 124 prs 8430L9110287000-0 10 EE - 2 prs 8430L9110297000 10-1/2 M- 160 prs 8430L9110307000 11 M - 60 prs 8430L9110307100 10-1/2 W - 20 prs 8430L9110307200 11 W - 50 prs 8430L9110317000 11-1/2 M - 100 prs 8430L9110327000 12 M - 130 prs 8430L9110337000 12-1/2 M - 20 prs 8430L9110347000 13 M - 80 prs 8430L9110347100 14 EE - 2 prs 8430L9110357000 14 M - 30 prs 8430L9110367000 15 M - 10 prs 8430L9110377000 16 M - 2 prs Total 984 Pairs 0002 Women's Running Shoes IAW USAFA PD 252, dated 6 Oct 09 (Attachment 1). 8430L9110007000 5 M - 10 prs 8430L9110017000 5-1/2 M - 6 prs 8430L9110027000 6M - 10 prs 8430L9110037000 6-1/2 M - 20 prs 8430L9110047000 7 M - 30 prs 8430L9110057000 7-1/2 - 30 prs 8430L9110067000 8 M - 60 prs 8430L9110077000 8-1/2 M - 50 prs 8430L9110087000 9-1/2 M - 30 prs 8430L9110097000 9 M - 10 prs 8430L9110107000 10 M - 8 prs 8430L9110110000 10-1/2 XW - 10 prs 8430L9110110001 11 M - 5 prs 8430L9110111000 10-1/2 - 2 prs Total 281 Pairs 0003 Men's Cross Trainers IAW USAFA PD 34 TRW/SDCU 251, dated 6 Feb 04 (Attachment 2). 8430L9022147000 7-1/2 - 10 prs 8430L9022157000 8 - 10 prs 8430L9022167000 8-1/2 - 20 prs 8430L9022177000 9 - 50 prs 8430L9022177000-2 9 EE - 4 prs 8430L9022187000 9-1/2 - 65 prs 8430L9022197000 10 - 130 prs 8430L9022207000 10-1/2 - 140 prs 8430L9022207000-2 10-1/2 E - 20 prs 8430L9022217000 11 - 80 prs 8430L9022217000-2 11 EE - 2 prs 8430L9022227000 11-1/2 M - 90 prs 8430L9022227000-2 11-1/2 EE - 4 prs 8430L9022237000 12 - 110 prs 8430L9022237001 12 EE - 2 prs 8430L9022237002 12-1/2 EE - 6 prs 8430L9022247000 12-1/2 M - 20 prs 8430L9022257000 13 - 70 prs 8430L9022257001 13 EE - 2 prs 8430L9022277000 14 - 20 prs 8430L9022297000 15 -15 prs Total 870 Pairs 0004 Women's Cross Trainers IAW USAFA PD 34 TRW/SDCU 251, dated 6 Feb 04 (Attachment 2). 8430L9021927000 5-1/2 M - 4 prs 8430L9021937000 6 - 2 prs 8430L9021947000 6-1/2 - 4 prs 8430L9021957000 7 - 30 prs 8430L9021967000 7-1/2 - 15 prs 8430L9021967000-1 7-1/2 XW - 6 prs 8430L9021977000 8 - 50 prs 8430L9021987000 8-1/2 - 30 prs 8430L9021997000 9 - 30 prs 8430L9022007000 9-1/2 M -20 8430L9022007000-1 9-1/2 W - 4 prs 8430L9022017000 10 - 10 prs 8430L9022027000 10-1/2 - 6 prs Total 211 Pairs Total for CLINS 0001 through 0004 DELIVERY IS NO LATER THAN 15 MAY 2015 The following Federal Acquisition Regulation (FAR) clauses apply to this combined synopsis/solicitation and offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, addenda applies: The contractor shall submit their quote on company letterhead to include the following: solicitation number contact name address telephone number of the quoter unit price extended price, any discount terms delivery terms cage code DUNS number description literature tax identification number size of business warranty information The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. Quotes must contain adequate information to judge if products meet or exceed the characteristics supplied in the solicitation. Quotes, descriptive literature (or bid samples) must be received no later than 1:00 pm Mountain Standard Time (MST), 9 February 2015 at 10 CONS/LGCB, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840-2315. Please submit quotes by e-mail to the attention of Sharon Scheetz, Contract Specialist at +1 (555) 000-0000 at email address contact@example.gov. In her absence, please contact Diana Myles-South, Contracting Officer at +1 (555) 000-0000 at email address contact@example.gov. Addenda to FAR 52.212-1, PROPOSAL PREPARATION INSTRUCTIONS a. To assure timely and equitable evaluation of the quote, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quote being ineligible for award. The response shall consist of three (3) separate parts: Part I - Price, Part II - Technical Information - Descriptive literature and Part III - Contract Documentation Representation and Certification. b. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial quotes, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; quoters may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price. c. Specific Instructions: 1. PART I - PRICE PROPOSAL - Submit on company letterhead the unit price for each line item to include extended price with an overall total price. 2. PART II - TECHNICAL/DESCRIPTIVE LITERATURE - Quoters must submit technical information (Descriptive literature/specifications or bid samples) that adequately demonstrates their product meets the salient characteristics of the purchase descriptions (USAFA PD 252, dated 6 October 2009 and USAFA PD 34TRW/SDCU, dated 6 February 2004) requirement in contract line items (CLINs 0001, 0002, 0003 and 0004) of this solicitation. A general statement of compliance or restatement of the salient characteristics is insufficient. Quotes must contain adequate information to judge if products meet or exceed the characteristics of the purchase description supplied in the solicitation. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote and literature. If a quoter cannot comply with every requirement that quote will not be considered. 3. PART III - CONTRACT DOCUMENTATION (Representation and Certification). a. The provision at FAR 52.212-3, Offeror Representations and Certifications - commercial Items (Nov 2014) and its Alternate I (Alt I) (Oct 2014) must be completed. Offerors are highly encouraged to complete all representations and certifications electronically online at: (http://orca.bpn.gov/publicsearch.aspx). If not completed online, 52.212-3 Alt I shall be completed in hard copy and submitted with quote. This provision is within this solicitation. Subject provisions are available at http://farsite.hill.af.mil. b. The provision at DFARS 252.209-7992, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Federal Law-Fiscal Year 2015 Appropriations, Deviation 2015-OO0005, (Dec 2014) must be completed and returned with quote. This provision is within this solicitation. c. The provision at DFARS +1 (555) 000-0000, Buy American - Balance of Payment Program Certificate - Basic (Nov 2014) must be completed and returned with quote. This provision is within this solicitation. d. Price quotes must be Firm-Fixed Price to include shipping and handling charges based on F.O.B. Destination. Quotes received with FOB: Other will not be considered. e. The System for Award Management (SAM), contractors must be registered with SAM to conduct business with the Department of Defense. No purchase order can be awarded to any company without this registration (www.sam.gov). f. Provide a written statement that the quoter's proposal incorporates all amendments to the solicitation (if applicable). ADDRESS: 10 MSG LGRMC - FX7000 Mitchell Hall Annex, Bldg 2351 USAF ACADEMY CO 80840 TEL: +1 (555) 000-0000 DELIVERY IS NO LATER THAN 15 MAY 2015 The provision at FAR 52.212-2, Evaluation--Commercial Items apply to this acquisition: 52.212-2 Evaluation - Commercial Items (Oct 2014) a. The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation requirements will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: 1. Initially, quotes will be evaluated on a pass or fail basis to determine whether the proposed running shoes and cross trainers meet the salient physical, functional, or performance characteristics of the specifications of USAFA PD 252, dated 6 October 2009 and USAFA PD 34 TRW/SDCU 251, dated 6 February 2004 provided at the lowest evaluated price. 2. Quotes will then be ranked according to price. The offeror who submits the lowest price and meets or exceeds the salient physical, functional or performance characteristics of the proposed running shoe and cross trainers specifications USAFA PD 252, dated 6 October 2009 and USAFA PD 34 TRW/SDCU 251, dated 6 February 2004 will receive the award. The award will be made to that offeror without further consideration of any other offerors. Paragraphs b and c are not applicable as shown below: b. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). c. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 2014) applies to this acquisition. ADDENDUM TO FAR 52.212-4(c) CHANGES Text in paragraph (c) is deleted and replaced with the following: Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)) (End of Addendum) ADDENDUM to FAR 52.212-4: 1. FIRST ARTICLE. The requirement for the first article approval may be waived for those items that are identical or similar to those called for that have been previously furnished by the quoter to the USAF Academy within the past three years and have been accepted by the Government. A request for waiver shall be submitted with their quote, if applicable. 2. HOURS OF DELIVERY. Delivery of items under this contract shall be accomplished between the hours of 7:30 A.M. and 3:30 P.M., Monday through Friday, accept as otherwise specified in the contract. No deliveries are to be made on Saturdays, Sundays or Legal Federal Holidays. 3. FEDERAL AND LEGAL HOLIDAYS. New Year's Eve 31 December New Year's Day 1 January Martin Luther King's Birthday Third Monday in January Washington's Birthday (President's Day) Third Monday in February Memorial Day Last Monday in May American Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Eve 24 Christmas Day 25 December NOTE: If the days listed above fall on a Saturday or Sunday, Government personnel may be off work either the Friday before, or the Monday after the holiday. Contact the Contracting Office prior to delivery to ensure personnel will be available for receiving purposes. 4. PACKAGING AND MARKING. a. Shipping Carton Markings: Shipping carton(s) shall be marked to indicate the title of the contract (i.e., Running Shoes/Cross Trainers), the contract number, and contractor's name and the national stock number (NSN). Each carton shall be - MARKED FOR: FX7000 and each carton shall have the shipping address. b. Packing Lists: A packing list shall be placed within box one of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment, and shall break down the contents of each numbered box. c. Preservation and packaging shall be in accordance with common commercial standards. 5. BAR CODES a. An adhesive label of regular commercial quality, reflecting the Cadet Issue Division stock number, size and a brief description, compatible with the Government's UPC Code 39 system, shall be affixed to each package and on each shipping carton of two (2) each. If it should become necessary to mix sizes within the shipping carton, barcode labels for each size shall be affixed to that shipping carton. The barcode labels shall all be placed in the same place on each box, without exception. The running shoe requirement stock numbers are: See CLINs 0001 and 0002 for stock numbers The Cross Trainers requirement stock numbers are: See CLINs 0003 and 0004 for stock numbers b. The sample bar code is attached (Attachment 3): c. A sample bar code label for each type of shoe shall be submitted to the Contracting Officer for approval within ten calendar days after contract award: 10TH Contracting Squadron 10 CONS/LGCB Attn: Contracting Officer 8110 Industrial Drive, Suite 200 USAF Academy, CO 80840 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil Clauses Incorporated by Full Text Additional FAR Clauses in full text: 52.209-4 FIRST ARTICLE APPROVAL--GOVERNMENT TESTING (SEP 1989) - ALTERNATE I (JAN 1997) (Contracting Officer shall insert details) (a) The Contractor shall deliver one pair size 10 men's running shoe of CLIN 0001, one pair of size 8 women's running shoe of CLIN 0002, one pair size 10 men's Cross-Trainer shoe of CLIN 0003 and one pair size 8 women's Cross-Trainers of CLIN 0004 within 30 calendar days from the date of this contract to the Government at: 10th Contracting Squadron, 10 CONS/LGCB, Attn: Contracting Officer, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840 for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract. (b) Within 5 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval. (c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests. (d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract. (e) Unless otherwise provided in the contract, the Contractor-- (1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and (2) Shall remove and dispose of any first article from the Government test facility at the Contractor's expense. (f) If the Government does not act within the time specified in paragraphs (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay. (g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test. (h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government. (i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver. (j) The Contractor shall produce both the first article and the production quantity at the same facility. (End of clause) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (DEVIATION 2013-O0019) (Jul 2014) (a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17. (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965, (May 2014), (41 U.S.C. 351, et seq.) (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ____ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. 351, et seq.) (xii) 52.222-54, Employment Eligibility Verification (Aug 2013). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2014) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) Additional FAR clauses by reference cited in the clause applicable to this acquisition are: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) 52.209-6 Protecting the Governments Interests When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (May 2012) 52.219-28 Post-Award Small Business Program Representation (Jul 2013) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (Jan 2014) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-35 Equal Opportunity for Veterans (Jul 2014) 52.222-36 Equal Opportunity for Workers w/Disabilities (July 2014) 52.222-37 Employment Report on Veterans (Jul 2014) 52.222-50 Combat Trafficking in Persons (Feb 2009) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (Jul 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-3 Protest After Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) Additional DFARS clauses cited in the clause applicable to this acquisition are: 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (Nov 2013) 252.204-7015 Disclosure of Information to Litigation Support Contractors (Feb 2014) 252.225-7001 Buy American and Balance of Payments Program - Basic (Nov 2014) 252.225-7002 Qualifying Country Sources as Subcontractors (Dec 2012) 252.232-7003 Electronic Submission of Payment Requests and Receiving (Jun 2012) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.244-7000 Subcontracts for Commercial Items (Jun 2013) (End of clause) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). Combo (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. Destination (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F67100 Issue By DoDAAC FA7000 Admin DoDAAC FA7000 Inspect By DoDAAC FX7000 Ship To Code FX7000 (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. contact@example.gov (Contracting Officer) contact@example.gov (Contract Specialist) (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. contact@example.gov (Contracting Officer) contact@example.gov (Contract Specialist) (2) For technical WAWF help, contact the WAWF helpdesk at +1 (555) 000-0000. (End of clause) AFFARS CLAUSE IN FULL TEXT: 5352.201-9101 OMBUDSMAN (Apr 2014) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the Center/MAJCOM/DRU or AFISRA ombudsmen, Kelly S. Snyder 8110 Industrial Drive, Ste 103 USAFA, CO 80840 Telephone number +1 (555) 000-0000 FAX +1 (555) 000-0000 email: contact@example.gov Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Cont...