S201--Building Drone Cleaning

Attachment 1 - Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.
This solicitation is set aside for small business concerns.
IMPORTANT NOTICE TO OFFERORS
The solicitation includes mandatory compliance measures under:
VAAR 819.7004 Limitations on Subcontracting, VAAR 852.219 75 VA Notice of Limitations on Subcontracting, Certificate of Compliance, and 13 CFR 125.6 SBA Limitations on Subcontracting Requirements.
These requirements will be strictly enforced.
Prime Performance Requirement (No Pass Throughs)
For service contracts, prime contractors must perform at least 50% of the total contract cost with their own personnel or with similarly situated entities (i.e., other certified SDVOSB/VOSB subcontractors).
Use of non certified subcontractors above this threshold is prohibited by law.
b. Mandatory Pre Award Certification (Hard Gate Requirement)
The formal VAAR 852.219 75 Certificate of Compliance will be required with the initial offeror submission.
Failure to submit this signed certification will result in the offer being deemed ineligible for evaluation or award.
This is not a clarifiable omission.
c. Post Award Compliance Monitoring
Offerors are advised that VA may require compliance evidence at any time during performance, including:
certified payrolls, subcontract agreements, invoice review, and on site verification of personnel.
This monitoring authority stems from VAAR 819.7004, 852.219 75, and SBA regulations.
d. Mandatory Penalties for Misrepresentation
Under 38 U.S.C. 8127(g), any SDVOSB/VOSB that willfully misrepresents compliance or engages in a pass through arrangement is subject to:
mandatory debarment for not less than five (5) years, possible civil liability under the False Claims Act, and potential criminal prosecution.
Regulatory Compliance & FAA Licensing (Safety/Technical Gate)
Drone operations on federal property require strict regulatory adherence. Offerors must provide proof of the following:
Does your firm hold an active FAA Part 107 Remote Pilot Certification for the pilots intended for this project?  Heavy-lift cleaning drones carrying water/chemical payloads frequently exceed 55 pounds. Does your firm possess an active FAA Section 44807 Heavy Drone Exemption? If yes, provide the exemption number. If your aircraft is under 55 lbs, state the exact make/model and gross take-off weight. Provide proof that your firm carries, or can immediately obtain, dedicated UAS (Unmanned Aircraft Systems) Aviation Liability Insurance with a minimum coverage of $2,000,000. (Standard commercial general liability with aviation exclusions is unacceptable).
Domestic Sourcing & Security (NDAA Compliance)
To comply with federal procurement restrictions, state the exact manufacturer, model, and country of origin for the drone platforms, software, and remote controllers you intend to deploy. Explicitly certify that your proposed drone equipment is NDAA-compliant and does not utilize components from prohibited foreign manufacturers.
Anti-Pass-Through & Limitations on Subcontracting
In accordance with VAAR 852.219-75, the certified prime contractor must perform at least 50% of the cost of contract performance with its own personnel.
Do you intend to utilize subcontractors for this effort? If yes, state the name, business size, and socioeconomic status of the subcontractor(s). Explicitly detail how your firm will meet the 50% labor requirement. Confirm whether the lead drone pilots deployed to the VA facility will be direct W-2 employees of your firm or independent 1099 contractors/subcontractors.
Technical Experience & Past Performance
Provide up to three (3) examples of projects completed within the last three years demonstrating your experience utilizing drones for exterior building, window, or soft-wash cleaning. For each project, include the contract value, the height/stories of the buildings cleaned, and a point of contact
The associated North American Industrial Classification System (NAICS) code for this procurement is 488190 Other Support Activities for Air Transportation, with a small business size standard of $40 Million.
The FSC/PSC is S201, Housekeeping Custodial Services.
The Loma Linda VA Medical Center located at 11201 Benton St., Loma Linda, CA 92357 is seeking to purchase a one-time fuel transfer between underground storage tanks.
All interested companies shall provide quotations for the following:
Supplies/Services
Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB
1001 Option Year 1. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB
2001 Option Year 2. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB
3001 Option Year 3. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB
4001 Option Year 4. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB

STATEMENT OF WORK TITLE:
VA Loma Linda Healthcare System s (VALLHCS) Building Drone Cleaning
BACKGROUND INFORMATION:
The VA Loma Linda Medical Center (VALLMC) is located at 11201 Benton Street, Loma Linda, CA 92357. The hospital campus includes the Main Building (Building 2), Eye Clinic (Building 29), Audiology (Building 30) and the Cancer Building (Building 31), and the Valor Building (Building 32). The buildings require routing pressure wash cleaning to eliminate dirt, dust, spiderwebs, etc., and improve the overall appearance of the buildings. Ordinarily pressure washing a building, booms, lifts, ladders, and scaffolding are needed to safely access all areas of the buildings. The use of a drone with a water supply hose "tethered" to it, supplying the nozzle of the hose with filtered and heated water is safest, the least evasive way to perform building cleaning. With the latest drone cleaning technology, the use of extra equipment is not needed to access those hard-to-reach areas maintaining safe patient access to all medical buildings.
OBJECTIVES:
The purpose of this contract is to have a contractor furnish all labor, materials, equipment, services, tools, incidentals, and supervision required to service, provide comprehensive cleaning services for all exterior façades, windows, and hard surfaces at the VA Loma Linda property. Provide cleaning services that adhere to all safety regulations and standards to create a safe and compliant environment. These services will utilize advanced technology, including drones and industrial-grade equipment, to ensure superior quality, efficiently and with minimal disruption to VA operations and patient care.
SCOPE:
Pre-Work Inspection: The contractor shall conduct a Pre-work Inspection to gather photo documentation and identify potential challenges. The contractor shall document the conditions of windows and facades before starting the cleaning process.
Preparation: The contractor shall Set out construction cones and signs to notify the public of drone cleaning operations. The contractor shall ensure all necessary safety measures are in place to protect both workers and the public. The contractor shall provide a FAA-licensed Drone pilot.
Cleaning Process: The contractor shall use a soft-washing technique that includes a combination of heated water, appropriate pressure, and customized cleaning solutions when necessary. The contractor shall use a heated water window cleaning technique and applied with moderate pressure.
Interior Exterior Glass Cleaning: The contractor shall Squeegee all interior and exterior glass (below 20 feet) using brush/squeegee pole cleaning. Ensure windows are cleaned from edge to edge, resulting in dry, streak-free glass.
Review and Quality Control: The contractor shall conduct a thorough review of the cleaned areas. Treat any missed sections to ensure consistent quality across all surfaces.
Hard Surface Cleaning: The contractor shall use soft-wash clean water, applying pressure up to 4500 psi and up to 200-degree heat/steam. Employ a surface cleaner to remove tough stains and ensure long-lasting results.
Soft-Wash Cleaning Water Method: The contractor shall utilize drones and double-filtered deionized water to perform complete exterior commercial cleaning. The contractor shall ensure the water is filtered to less than 10 parts per million of total dissolved solids for a spot-free cleaning.
Drone Capabilities: The contractor shall ensure that the drone reaches heights of up to 175 feet, operates in wind speeds up to 20 mph, and ensures positioning accuracy within a few centimeters. Monitor all parts of the drone via the integrated Health Management System on the remote control.
Equipment: The contractor shall provide industrial-grade conventional cleaning equipment, heated water, and appropriate pressure for the cleaning process.
PERIOD OF PERFORMANCE:
Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday. Daytime hours: 6 am to 4 pm Evening hours: 4 pm to 8 pm
Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.
PLACE OF PERFORMANCE:
VA Loma Linda 11201 Benton St Loma Linda, CA 92357
LICENSING REQUIREMENTS:
Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card. Offeror must be certified and possess a current Department of Transportation, Federal Aviation Administration, Remote Pilot Certification. General Building license (Class B) Must be a vendor in System for Award Management (SAM).
SPECIFIC REQUIREMENTS:
Contractor shall schedule start date with POC or designee five (5) business days in advance. Contactor personnel shall have valid Loma Linda PIV badges before starting work. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Structural Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Structural Supervisor that energy sources will be restored and require verification. Contractor s supervisor or lead technician are to check in with VALLHCS Structural Supervisor, or in their absence, with Graphics Control prior to work each day. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here OSHA Regulations, www.osha.gov NFPA, www.nfpa.org ANSI/ UASSC VHA MASTER SPECIFICATIONS, SECTION 08 51 13 Aluminum Windows cleaning Section 04 01 00 Maintenance of Masonry
RECOGNIZED HOLIDAYS:
The following is a list of all Government recognized holidays:
New Year s Day Labor Day Martin Luther King Jr. s Birthday Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day
If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.
CONTRACTOR EMPLOYEES:
Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc. Contractor personnel shall wear identification (I.D.) badges during the entire time they are on the VA Loma Linda Healthcare System grounds. I.D. badges must have identification picture, name of the individual, and the represented company depicted on it. XI. SMOKING AND VAPING POLICIES:
Smoking and vaping are prohibited on Government property.
X11. SAFETY AND PPE EQUIPMENT:
Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.
XIII. PARKING:
It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.
**End Statement of Work**
The purchase order period of performance is a base year and four option years. Place of Performance/Place of Delivery Address: VA Loma Linda Healthcare System (VALLHCS) Jerry L. Pettis VA Medical Center (VAMC) 11201 Benton Street, Loma Linda, CA Postal Code: 92357-1000 Country: UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024) FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) FAR 52.204-7, System for Award Management Registration. (NOV 2024) (DEVIATION NOV 2025) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.233-71, Alternate Protest Procedure (SEP 2018) VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (SEP 2018) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.273-70, Late Offers (NOV 2021)
The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025) FAR 52.252-2, Clauses Incorporated by Reference. (FEB 1998) FAR 52.203-12 , Limitation on Payments to Influence Certain Federal Transactions (JUN 2020) FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) FAR 52.204-13, System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025) FAR 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) FAR 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies. (JAN 2025) (DEVIATION NOV 2025) FAR 52.222-35, Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-37, Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014) FAR 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment. (MAY 2014) (DEVIATION NOV 2025) FAR 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) FAR 52.222-54, Employment Eligibility Verification. (JAN 2025) (DEVIATION NOV 2025) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025) FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026) FAR 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.
All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers to include, but not limited to, SAM UEI.
All quotes shall be sent to the Network Contracting Office (NCO) Stephanie.Naron@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors: Price, and past performance, with price more important.
Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: https://sam.gov/ registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)
Addenda to FAR 52.212-4 are attached.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.
Questions shall be received electronically at Stephanie.Naron@va.gov.
Submission of your final response shall be received electronically not later than 4:00 EST on 08/10/2026 at Stephanie.Naron@va.gov. Subject line should include RESPONSE TO RFQ 36C26226Q1150.
Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW, as this is highly scientific and regulated. Submissions not meeting all requirements of the SOW will be considered ineligible for award.
Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
SITE VISIT (OPTIONAL) 
An optional site visit will be conducted to allow prospective offerors to inspect the facility and understand the scope of services.  
Date & Time:  The site visit will occur August 5, 2026 at 9:00 am PST (12:00 pm EST), which will be scheduled within the posting period of this combined synopsis/solicitation.  Location:  VA Loma Linda Medical System Meeting Point: Hospital Front Lobby
Registration Instructions:  Offerors shall email the Contract Specialist at stephanie.naron@va.gov no later than 24 hours before the scheduled visit to register.  Include:  Firm name  Names of all attendees  Phone number and email  CAGE and UEI numbers  Failure to register may result in denial of access to the site. 
Identification Requirements:  All attendees must bring a government issued photo ID.  Unregistered personnel will not be admitted.    Post Site Visit Questions & Amendment Policy  Questions Deadline:  Offerors may submit questions related to the site visit no later than two (2) calendar days after the site visit concludes.  Amendments:  If needed, the Government will issue an amendment containing all site visit related questions and answers within two (2) calendar days after the Q&A deadline.  Offerors are responsible for monitoring SAM.gov for solicitation amendments.     Compliance Notice  Attendance at the site visit is optional. If an offeror elects not to attend the site visit, the offeror is responsible for understanding all existing site conditions. No adjustments to price will be made based on failure to inspect. 
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted. Point of Contact Stephanie Naron, Contract Specialist, Stephanie.Naron@va.gov.