Sand and Rock Material as needed for Parks

The City of Palo Alto Community Services Department is soliciting bids under RFQ 198977 for a blanket purchase order to provide sand, compost, top dressing mix, baseball infield mix, and decomposed granite on an as-needed basis. These materials are essential for the maintenance, repair, and renovation of city parks, medians, roadsides, open space preserves, and other city facilities. The contract features an initial one-year term with two optional one-year extensions. Materials must be delivered to the City of Palo Alto Municipal Service Center bunkers within five business days of a work request, though the City may occasionally opt to pick up materials from the vendor's facility. The contract will be awarded to the lowest responsive and responsible bidder based on the lowest total bid price across the first three years. Vendors must adhere to strict material specifications, such as the specific composition of baseball infield and topdressing mixes, and comply with comprehensive insurance requirements, including naming the City as an additional insured. Additionally, the agreement mandates strict environmental compliance, prohibiting certain expanded foam plastics and requiring adherence to the City's Zero Waste and Pollution Prevention Programs. Bids are due by 3:00 pm on October 29, 2026, via the OpenGov portal.