This Solicitation opportunity from Utah was posted on July 9, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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SEDI Summit Event Hosting & Lodging

Awarded

KK26-20-2State & Local

Submission Closed07/17/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting

Solicitation # 27-03-CH

The Commonwealth of Virginia Department of Environmental Quality is soliciting proposals under URFP 27-03-CH for conference facilities, catering, and audio-visual services to support the Clean Water Finance-EPA All-States Meeting. The event is a three-day conference scheduled for April or May 2027 in the oceanfront area of Virginia Beach, Virginia, with daily services required from 7:30 a.m. to 5 p.m. The selected vendor must provide a co-located hotel and conference facility for approximately 60 attendees, including a guaranteed block of 55 sleeping rooms for two nights prior to the event. Required services include function rooms arranged for group discussion, audio-visual equipment with wireless high-speed internet, and catering consisting of breakfast, lunch, and snacks for the second and third days, with accommodations for dietary restrictions. This solicitation is a set-aside for DSBSD-certified small and micro-businesses, including women-owned and minority-owned enterprises. Proposals must be submitted electronically via eVA, with a final deadline of November 19, 2026, as updated by Addendum 1. Award selection is based on the best proposal, where price is a consideration but not the sole determining factor. The contractor will be required to assign a Conference Manager and ensure all facilities meet federal, state, and local safety and accessibility codes. Payment will be issued within 30 days of receiving an acceptable invoice submitted after the completion of the conference. The agency maintains the right to cancel the contract without penalty upon 60 days written notice.

Department of Environmental Quality

POSTED

2 days ago

DEADLINE

in 20 days

AI Contract Overview

The State of Utah Office of Data Privacy, through the Division of Purchasing, issued solicitation KK26-20-2 to secure venue hosting, catering, and lodging services for the SEDI Summit in Park City, Utah, from November 17-19. The contract was awarded to Val Resorts Grand Summit Hotel based on the lowest overall cost for venue and catering, totaling 152,744.00 dollars. The scope of work requires a venue capable of accommodating 350 to 400 attendees with a plenary session area and three breakout rooms, a lodging block of at least 150 rooms, and full catering for three days adhering to state per diem limits. The agreement is governed by Utah state law and includes strict compliance requirements, including E-Verify participation, non-discrimination policies, and adherence to the Government Data Privacy Act. The contractor must certify that it does not use forced labor, does not source from restricted foreign entities, and does not participate in boycotts of Israel. Performance is measured by the delivery of services at the destination, with the state entity maintaining final inspection and acceptance authority. All modifications to pricing or room limits must be approved through written change orders.

General Info

Val Resorts Grand Summit Hotel provides SEDI Summit venue, catering, and lodging for $152,744.

Agency

Utah

Contract Value

$152,744

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

UT, USA

Set-Aside

NONE

Awardee

Vail Resorts, Grand Summit Hotel

Award Issued Date

07/21/2026, 12:00:00 AM UTC

Documents

Attachment A Terms and Conditions for Purchase Order

terms-and-conditions

High

Attachment B Scope of Work for SEDI Summit Event Hosting & Lodging

sow

High

Attachment C Cost Sheet for KK26-20-2 SEDI Summit Event

cost-sheet

High

Attachment D Vendor Prerequisites - IFB

vendor-prerequisites

High

KK26-20-2 SEDI Summit Event Bid Results

award

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseAwarded

PostedJul 9

Solicitation

AwardedJul 21

Contract was awarded

Submission Closed

07/17/2026, 06:00:00 PM UTC

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Organization & Contact Information

AgencyUtah

Contacts1 person available

OfficeUT, USA

Organization / AgencyUtah

Office AddressUT, USA

Contacts

Keli Lessing

contact@example.gov

Full Description

Issuing Procurement Unit: State of Utah Division of Purchasing Conducting Procurement Unit: Office of Data Privacy
The purpose of this IFB is to enter into a contract to provide: venue hosting, catering, and lodging services.
It is anticipated that this IFB will result in a single contract award to the lowest cost responsive and responsible vendor.
The methodology or formula that will be used to determine the number of contract awards is: lowest overall cost.