Service maintenance on (3) three Dornier Genesis Imaging Systems at the Naval Medical Center San Diego

NOTICE TO CONTRACTOR

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued. Solicitation number is HT941027N0007.  It is issued as a Request for Quote (RFQ).  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective 03/13/2026 and Defense Federal Acquisition Regulation Supplement (DFARS) change 5/7/2026. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The North American Industry Classification System (NAICS) Code for this acquisition is 811210. The size standard is $34.0(millions of dollars). The Product and Service Code (PSC) for this requirement is J065: Maint/repair/rebuild Of Equipment- Medical, Dental, and Veterinary Equipment and Supplies.  It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

This requirement is for Service maintenance on (3) three Dornier Genesis Imaging System

Defense Health Agency:  Healthcare Contracting Division – San Diego requests responses from qualified sources capable of providing the following:

Items required:

CLIN 0001:                              (3) three Dornier Genesis Imaging System – Base

Location:                                 Naval Medical Center San Diego

Period of Performance (POP):   20 Nov 2026 thru 19 Nov 2027

Quantity:                                  1

Unit of Issue:                           Job

CLIN 1001:                              (3) three Dornier Genesis Imaging System – Option 1

Location:                                 Naval Medical Center San Diego

Period of Performance (POP):   20 Nov 2027 thru 19 Nov 2028

Quantity:                                  1

Unit of Issue:                           Job

CLIN 2001:                              (3) three Dornier Genesis Imaging System – Option 2

Location:                                 Naval Medical Center San Diego

Period of Performance (POP):   20 Nov 2028 thru 19 Nov 2029

Quantity:                                  1

Unit of Issue:                           Job

CLIN 3001:                              (3) three Dornier Genesis Imaging System – Option 3

Location:                                 Naval Medical Center San Diego

Period of Performance (POP):   20 Nov2029 thru 19 Nov 2030

Quantity:                                  1

Unit of Issue:                           Job

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

1. DBIDS is the current system for access control verification and management for the Department of Defense (DoD).

1. DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/

1. For more information or to enroll in the DBIDS Program, call: 1 (202) 433-4784.

For the NMCSD ID Office, call: 1 (619) 532-6557

1. Pre-enrolling will help expedite your processing time. To pre-enroll for a DBIDS card, visit the following website: https://dbids-global-enroll.dmdc.mil/preenrollui/

1. Vendors, contractors, suppliers, and other service providers shall present their pass upon entry at the entry control point (ECP).

This acquisition incorporates by reference the following FAR provisions and clauses:

52.203-11        Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024)

52.203-18        Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

52.204-7          System for Award Management (AUG 2025)

52.204-9          Personal Identity Verification of Contractor Personnel (Jan 2011)

52.204-13        System for Award Management—Maintenance (AUG 2025)

52.209-2          Prohibition on Contracting with Inverted Domestic Corporations-Representation (Aug 2025)

52.209-6          Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Aug 2025)

52.209-9          Updates of Publicly Available Information Regarding Responsibility Matters (Aug 2025)

52.209-10        Prohibition on Contracting with Inverted Domestic Corporations (Aug 2025)

52.209-11        Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Aug 2025)

52.212-4          Contract Terms and Conditions—Commercial Products and Commercial Services (Aug 2025)

52.219-1          Small Business Program Representations (Feb 2026)

52.219-28        Postaward Small Business Program Rerepresentation (Feb 2026)

52.222-3          Convict Labor (Sept 2025)

52.222-35        Equal Opportunity for Veterans (Sept 2025)

52.222-36        Equal Opportunity for Workers with Disabilities (Sept 2025)

52.222-37        Employment Reports on Veterans (Sept 2025)

52.222-90        Addressing DEI Discrimination by Federal Contractors (DEVIATION 2026-O0040, Revision 1) (April 2026)

52.223-23        Sustainable Products (Sept 2025)

52.224-3          Privacy Training (Jan 2017)

52.226-8          Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.232-33        Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.232-39        Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40        Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-1          Disputes (Aug 2025)    

52.233-3          Protest After Award (Aug 2025)

52.233-4          Applicable Law for Breach of Contract Claim(Aug 2025)

52.237-2          Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

The following additional DFARS provisions and clauses applicable to this acquisition are incorporated by reference: 

252.203-7000   Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

252.203-7002   Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

252.203-7005   Representation Relating to Compensation of Former DoD Officials (Sep 2022)

252.204-7004   Antiterrorism Awareness Training for Contractors (Jan 2023)

252.204-7012   Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013, Revision 1) (May 2024)

252.204-7016   Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019)

252.204-7017   Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or  

                          Services—Representation (May 2021)

252.204-7018   Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

                          Services (Jan 2023)

252.204-7022   Expediting Contract Closeout (May 2021)

252.204-7024   Notice on the Use of the Supplier Performance Risk System (Mar 2023)

252.219-7003   Small Business Subcontracting Plan (DoD Contracts)—Basic (Dec 2019)

252.223-7008   Prohibition of Hexavalent Chromium (Jan 2023)

252.225-7000   Balance of Payments Program Certificate (Feb 2024)

252.225-7012   Preference for Certain Domestic Commodities (Apr 2022)

252.225-7048   Export-Controlled Items (Jun 2013)

252.225-7055   Representation Regarding Business Operations with the Maduro Regime (May 2022)

252.225-7056   Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023)

252.225-7059   Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation (Jun 2023)

252.225-7060   Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun 2023)

252.232-7003   Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

252.232-7010   Levies on Contract Payments (Dec 2006)

252.239-7098   Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites—Representation (DEVIATION 2021-O0003) (Apr 2021)

252.243-7001   Pricing of Contract Modifications (Dec 1991)

252.244-7000   Subcontracts for Commercial Products or Commercial Services (Nov 2023)

252.245-7003   Contractor Property Management System Administration (Jan 2025)

252.245-7005   Management and Reporting of Government Property (Jan 2024)

252.246-7003   Notification of Potential Safety Issues (Jan 2023)

252.246-7008   Sources of Electronic Parts (Jan 2023)

252.247-7023   Transportation of Supplies by Sea—Basic (Oct 2024)

The following FAR provisions and clauses incorporated by full text apply to this acquisition:

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Mar 2026)

      (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

(f) QUOTER INSTRUCTIONS

The quoter shall be an original equipment manufacturer (OEM), authorized dealer, authorized distributor, authorized reseller, or authorized service provider for the proposed medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other document(s) from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email to isaac.a.donwillies.civ@health.mil no later than 12:00 pm Pacific Time on 26 October, 2026. Questions submitted after the specified date and time may not receive a response. Questions, along with the Government’s responses, will be posted as an attachment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters.

Electronic Submission of Quotes:

Quotations shall be submitted electronically via email to isaac.a.donwillies.civ@health.mil

Quotations must be received no later than 09:00 am Pacific Time on 29, October, 2026

(End of provision)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

      (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

      (b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

      (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years

(End of Clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

(End of clause)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

       (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

       (b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of provision)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR

        (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

        (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1)  Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE AND RECEIVING REPORT COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2 IN 1 SERVICES ONLY

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0490

Issue By DoDAAC

HT9410

Admin DoDAAC

HT9410

Inspect By DoDAAC

N/A

Ship To Code

HT0500

Ship From Code

N/A

Mark For Code

N/A

Service Approver (DoDAAC)

HT0500

Service Acceptor (DoDAAC)

HT0500

Accept at Other DoDAAC

N/A

LPO DoDAAC

N/A

DCAA Auditor DoDAAC

N/A

Other DoDAAC(s)

N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

WAWF Acceptor Name: Cindy Kelly

WAWF Acceptor Email: cindy.c.kelly2.civ@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

The following Defense Health Agency (DHA) Procedures, Guidance, and Information (PGI) apply to this acquisition:

DHA PGI 211.106 PURCHASE DESCRIPTIONS FOR SERVICE CONTRACTS (April 4, 2014)

PROPER IDENTIFICATION OF CONTRACTOR PERSONNEL

1. Contractors, including subcontractors at all tiers, shall provide for a clear distinction from Government personnel. Contractor employees shall not act, advertise, or presume to be Government employees, agents, or representatives. Contractor employees are required to appropriately identify themselves as contractor employees at all times, including in telephone conversations, formal and informal written correspondence, paper and electronic, and in any other situation where their actions could be construed as acts of Government officials, unless, in the judgment of the Government, no harm can come from failing to identify themselves. Contractor employees shall be introduced as contractor personnel and display distinguishing visible identification at all times whether in conversations, meetings, or other forms of communication with Government personnel.

2. Contractor personnel, while performing in a contractor capacity, shall refrain from using their retired or reserve component military rank or title (if applicable) in written or verbal communications associated with the contracts for which they provide services.

3. The Contractor shall incorporate the substance of this requirement in all subcontracts awarded under this contract.

(End of requirements language)

DHA PGI 233.103-90 AGENCY LEVEL PROTESTS (March 22, 2020)

An interested party filing a protest with Defense Health Agency (DHA) has the option of requesting review by either the Contracting Officer (CO) or an independent review Official (IRO), who is a DHA official at a level above the CO. Alternately, an interested party may request IRO review as an appeal of the CO’s protest decision.

Where applicable, an interested party must clearly state in the protest that IRO review is requested and must specify the nature of the independent review sought – whether as an alternative to CO review or as an appeal of the CO’s decision.

Regardless of which review is requested, all protests must be complete and submitted to the CO within the timeframes specified in FAR Subpart 33.1.

(End of DHA language)