Slide Scanning Project, State of Pennsylvania

SOLICITATION NOTICE FOR REQUEST FOR QUOTATION (RFQ): FIRM-FIXED PRICE requirement for Slide Scanning Project for the State of Pennsylvania, USDA SYNOPSIS. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included with this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The solicitation number 12FPC119Q0013 is being issued as a Request for Quotation (RFQ) and is being conducted as a 100% total small business set aside. The North American Classification System Code is 541922 Commercial Photography with a size standard of $7.5 million average annual income. This RFQ incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-76. This requirement will be awarded as a commercial item under the procedures at FAR Parts 12. BACKGROUND. USDA NRCS has a requirement involving the scanning of color aerial photography slides from the year 1985. Requires these slides to be scanned in order to have digital images which will be use for Food Security Act Wetland Determinations. OBJECTIVE. The number of slides is approximately 25,000. Slides are available for 33 of the 67 counties in PA. Samples of scanning will be requested to determine best resolution which is anticipated to between 1000 to 3000 dpi. NOTE: See attached Statement of Work (SOW) for full details. QUESTIONS and ANSWERS. (Q&A) 1. Q: Does the vendor have to return these slides by mail? A: Yes, unless a local vendor, then USDA NRCS will deliver and pickup. 2. Q: Slides, are these items heavy, bulky, do they require certain package and handling? A: Some are in 3 ring binder and others are boxed in order, estimated at 22,000 slides. 3. Q: Is there a particular naming protocol, do you want the vendor to come up with or will you be providing it? A: USDA NRCS will provide naming convention; which will definitely reference by county. 4. Q: What type of slides are these? A: 35 MM Slides. TIME FRAMES/DATE. This project must be completed no later than 90 calendar days after contract award. PRICE SCHEDULE (Refer to Attachment 1 Price Schedule) CLIN DESCRIPTION Supplies/Services UNIT Unit Price Amount 001 Scanning of 25,000 color slides of 1985 aerial photography at 3000 dpi. Job TOTAL PRICE. WAGE RATE DETERMINATION. Services Contract Labor Standard (SCLS) (formerly known as SCA, Service Contract Act) WD can be found at Wage Determinations OnLine.gov at www.wdol.gov. PREPARATION/SUBMISSION OF OFFERS Addendum to 52.212-1, Modify (b): Submission of Offers to read as follows: Quotes shall be submitted on COMPANY LETTERHEAD, SIGNED, DATED to include Attachment 1 Price Schedule and sent via email to Danny Mandell, Contracting Officer, email: contact@example.gov, no later than June 27, 2019, 2:00 PM Central. The offeror shall provide the NRCS with a Firm Fixed Price quote that is in accordance with this solicitation. See Price Schedule. Interested parties are responsible for monitoring the Federal Business Opportunities website to ensure that they have the most up to date information about this acquisition. Potential Quoters are advised that they are responsible for obtaining and acknowledging any and all amendments to the solicitation. It is the Offerors responsibility to view the FedBizOpps website at www.fbo.gov, daily as no other notification of amendments will be provided on any revisions to this announcement or other notices. SYSTEM FOR AWARD (SAM) REGISTRATION. All prospective contractors must register in the System for Award Management (SAM) registration database at www.sam.gov, to be considered for an award of a federal contract. PROVISIONS 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation (Jan 2017) 52.204-8 Annual Representations and Certifications. (Oct 2018) 52.209-5 Certification Regarding Responsibility Matters. (OCT 2015) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 52.212-1 Instructions to Offerors - Commercial Items (Feb 2012) 52.212-2 Evaluation - Commercial Items (Jan 1999) 52.212-3 Offeror Representations and Certifications -- Commercial Items (Oct 2018) 52.212-4 Contract Terms and Conditions -- Commercial Items (Oct 2018) CONTRACT CLAUSES 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity. (MAY 2014) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transaction (Sep 2007) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010) 52.203-13 Contractor Code of Business Ethics and Conduct (Oct 2015) 52.203-16 Preventing Personal Conflicts of Interest (Dec 2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. (Apr 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-6 Unique Entity Identifier (Oct 2016) 52.204-7 System for Award Management (Oct 2016) 52.204-8 Annual Representations and Certifications (Jan 2017) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. (Oct 2016) 52.204-13 System for Award Management Maintenance (Oct 2016) 52.204-18 Commercial and Government Entity Code Maintenance. (Jul 2016) 52.208-9 Contractor Use of Mandatory Sources of Supply or Services (May 2014) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. (Nov 2015) 52.210-1 Market Research (Apr 2011) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2012) 52.219-1 Small Business Program Representations (Oct 2014) 52.219-2 Equal Low Bids (Oct 1995) 52.219-6 Notice of Total Small Business Set-Aside. (Nov 2011) 52.219-8 Utilization of Small Business Concerns (Nov 2016) 52.219-28 Post-Award Small Business Program Representation. (Jul 2013) 52.222-3 Convict Labor. (Jun 2003) 52.222-4 Contract Work Hours and Safety Standards - Overtime Compensation (May 2014) 52.222-7 Withholding of Funds. (May 2014) 52.222-8 Payrolls and Basic Records. (May 2014) 52.222-9 Apprentices and Trainees. (Jul 2005) 52.222-21 Prohibition of Segregated Facilities. (Apr 2015) 52.222-26 Equal Opportunity. (Sept 2016) 52.222-50 Combating Trafficking in Persons. (Mar 2015) 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) 52.222-54 Employment Eligibility Verification (Oct 2015) 52.222-55 Minimum Wages Under Executive Order 13658 (Dec 2015) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) 52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997) 52.223-6 Drug-Free Workplace. (May 2001) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.224-2 Privacy Act (Apr 1984) 52.224-3 Privacy Training (Jan 2017) 52.225-1 Buy American-Supplies (May 2014) 52.225-13 Restrictions on Certain Foreign Purchases. (Jun 2008) 52.225-25 Prohibitions on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran-Representation and Certification (Oct 2015) 52.228-2 Additional Bond Security. (Oct 1997) 52.228-5 Insurance - Work on a Government Installation (Jan 1997) 52.228-11 Pledges of Assets. (Jan 2012) 52.228-12 Prospective Subcontractor Requests for Bonds (May 2014) 52.228-14 Irrevocable Letter of Credit. (Nov 2014) 52.229-3 Federal, State, and Local Taxes (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-18 Availability of Funds (Apr 1984) 52.232-23 Assignment of Claims. (May 2014) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (Jul 2013) 52.232-39 Unenforceability of Unauthorized Obligations. (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (Dec 2013) 52.233-1 Disputes. (May 2014) 52.233-2 Service of Protest (Aug 1996) 52.233-3 Protest after Award. (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim. (Oct 2004) 52.236-5 Material and Workmanship (Apr 1984) 52.236-7 Permits and Responsibilities. (Nov 1991) 52.236-8 Other Contracts. (Apr 1984) 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements. (Apr 1984) 52.243-1 Changes-Fixed Price (Aug 1987) 52.243-5 Changes and Changed Conditions. (Apr 1984) 52.244-6 Subcontracts for Commercial Items. (Jan 2017) 52.249-2 Termination for Convenience of the Government (Fixed-Price). Alternate I (Sep 1996) 52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 52.249-8 Default (Fixed-Price Supply and Services). (Apr 1984) 52.249-14 Excusable Delay (Apr 1984) 52.253-1 Computer Generated Forms. (Jan 1991) 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days. (End of Clause) 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (End of clause) AGAR 452.224-70 Confidentiality of Information (Feb 1988) 452.219-70 Size Standard and NAICS Code Information. (Sep 2001) The North American Industrial Classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below: Contract Line Item(s): All NAICS Code: 541922 Commercial Photography Size Standard: $7.5 million average annual income