Sole Source-Action Target Maintenance Agreement

The City of Port St. Lucie Police Department has issued a sole-source maintenance agreement to Action Target Inc. for the ongoing service and upkeep of its proprietary Electric Target System installed at the Training Facility Range in Florida. This contract is justified under FAR 6.302-1 due to the unique, proprietary nature of the equipment, which includes exclusive software, diagnostic tools, calibrated components, and factory-trained technicians that are not available from any other source. Action Target, as the original manufacturer and installer, is the only entity capable of properly maintaining the system without voiding warranties or creating unacceptable safety and operational risks. The contract spans one year and includes four scheduled one-day service visits and eight monthly inspections, with additional optional services such as hazardous waste disposal and DCU filter replacements priced separately. The estimated total contract value ranges between $48,766.30 and $78,932.60, depending on the frequency of optional services, but the core annual cost is fixed at $18,600 for scheduled maintenance. Performance is strictly governed by Action Target’s proprietary procedures and standards, with no reliance on standard federal or military specifications. All maintenance must be performed on-site using OEM-specific tools and software, and only original parts supplied by Action Target are permitted—any non-OEM components result in immediate warranty voidance and pose ballistic safety hazards. Preservation tasks include zinc coating on actuators, lubrication of bushings and C-rods, and torqueing motor bolts to 33 ft-lbs, while inspections require functional cycling of targets, verification of track tension (40–60 lbs), sensor accuracy, and environmental system checks including air pressure set points and lead filtration. Hazardous waste from lead-contaminated filters must be handled in accordance with EPA and DOT regulations, though disposal is the government’s responsibility. The contract prohibits solicitation of Action Target personnel for 12 months after contract performance, excludes site modifications and labor premium costs, and requires adequate access—doors must be at least 48 inches wide. Payment terms are net 30 days from invoice receipt, invoicing is conducted commercially, and no electronic government invoicing systems are used. The agreement is awarded on a trade-off basis prioritizing technical capability, safety, and long-term lifecycle cost reduction over low-price considerations, and renewal is contingent on annual reprocurement with inflation-based adjustments.