Sources Sought (ISBEE and Small Business Concerns) - Correspondence Management Support for IHS Executive Secretariat

The Indian Health Service, under the Department of Health and Human Services, is conducting market research through a Sources Sought Notice for Correspondence Management Support services to assist the IHS Executive Secretariat. This notice, posted on May 1, 2026, with a response deadline of May 12, 2026, at 3:00 PM EST, is not a solicitation but a request for information to assess market capabilities and determine the appropriate set-aside strategy. Responses must be sent via email to shivani.patel@hhs.gov and Daniel.Weingarten@hhs.gov with the subject line “Correspondence Management Support – Your Company Name.” The procurement prioritizes Indian Small Business Economic Enterprises (ISBEE), followed by Indian Economic Enterprises (IEE) under HHSAR 326.603-1, and then small business concerns under FAR 19.502-2(b)(1) and (2). The NAICS code is 561410, and all respondents must be registered in SAM.gov with a valid Unique Entity Identifier. The capability statement must not exceed ten pages, use a minimum 10-point font, and be tailored to the specific requirements—generic submissions will be rejected. The work involves managing internal and external correspondence for the IHS Executive Secretariat, including drafting, editing, reviewing, tracking, and maintaining electronic records in compliance with federal standards such as NARA, HIPAA, and the Privacy Act. Deliverables include daily, weekly, and monthly reports; completed correspondence; updated records and databases; and revised standard operating procedures and manuals—all to be submitted electronically in PDF or MS Word format. Performance is expected to occur remotely, with the official place of performance listed as Rockville, Maryland. The anticipated contract period is one year with up to four one-year options. Contractors must ensure zero confidentiality breaches, maintain a minimum of 40 hours per week during core business hours (9:00 AM to 5:30 PM EST), and submit no more than two substantiated complaints per three-month period. Invoicing will be done via the Integrated Procurement Platform (IPP), requiring supporting deliverables to be attached and forwarded to the ESS Director. No pricing, CLIN, or contract value data is available as this is a pre-solicitation effort to inform future procurement decisions.