This Sources Sought opportunity from Department Of Defense was posted on August 12, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Sources Sought Notice and Request for Information (RFI) for Total Maintenance Contract (TMC), Italy

Closed

DODEAHQ-SS-001Federal

Submission Closed08/28/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of Defense Education Activity (DoDEA) is conducting market research via a Sources Sought Notice to identify qualified contractors for a Total Maintenance Contract (TMC) supporting facilities in Italy. Under NAICS code 561210, the requirement involves a comprehensive preventive maintenance and sustainment program for educational facilities, administrative offices, warehouses, and transportation infrastructure. The scope includes the maintenance of complex systems such as HVACR, electrical, plumbing, fire protection, physical security, and specialized kitchen and sports equipment. Services are categorized into routine preventive maintenance, non-routine work orders, and Project Work Requests (PWR) for sustainment items exceeding 5,000 Euro. The contractor must provide all management, labor, and materials to execute these services during normal school operating hours, adhering to the most stringent of Unified Facilities Criteria (UFC) and host nation regulations. Key requirements include strict compliance with DoD security and privacy programs, GHS chemical labeling standards, and rigorous background checks for personnel working under Line of Sight Supervision. Administrative requirements include the use of the Wide Area Work Flow (WAWF) system for invoicing and the submission of detailed completion and acceptance forms signed by the Contracting Officer's Representative. Interested vendors must submit a capability statement and rough order of magnitude pricing by August 28, 2026, to assist the government in acquisition planning.

General Info

DoD seeks industry input for large-scale facility maintenance contract across Italy schools, covering HVAC, electrical, plumbing, security, and grounds upkeep.

Agency

Department Of Defense → DOD Education Activity

NAICS

561210 - Facilities Support Services

Place of Performance

Bicenza, VA, ITA

Set-Aside

NONE

Documents

Aviano Campus Facility Condition Assessment Report 2020

facility-condition-assessment-report

High

Naples Community Superintendent’s Office Facility Condition Assessment Report 2020

facility-condition-assessment-report

High

Performance Work Statement for Total Maintenance Contract, Italy

pws

High

Sigonella Campus Facility Condition Assessment Report 2020

facility-condition-assessment-report

High

Vicenza Campus Facility Condition Assessment Report 2020

facility-condition-assessment-report

High

Vicenza High School Site and Floor Plans

specifications

High

Attachment 2 Italy Equipment List

equipment-list

Low

Attachment 4 Sigonella Site Plans and Floor Plans MHS

other

Low

Attachment 4 Site Plans and Floor Plans Aviano Campus

site-plans

Low

Attachment 4 Site Plans and Floor Plans Livorno EMS

other

Low

Attachment 4 Site Plans and Floor Plans Naples CSO

site-plans

Low

Attachment 4 Site Plans and Floor Plans Naples ES

site-plans

Low

Attachment 4 Site Plans and Floor Plans Vicenza Campus

site-plans

Low

DoDEA Europe Schools by District - Italy Area

other

Low

List of Schools Europe South District SY 20-21

other

Low

Livorno EMS Facility Condition Assessment Report 2020

facility-condition-assessment-report

Low

Naples Campus Facility Condition Assessment Report 2020

facility-condition-assessment-report

Low

Naples MHS Site and Floor Plans

site-plans

Low

Site Plans and Floor Plans for Sigonella ES

site-plans

Low

Vicenza High School DoDEA Europe South Facility Condition Assessment Report 2020

facility-condition-assessment

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

2 updates

PhaseClosed

PostedAug 10

Sources Sought

Notice updatedAug 10

The notice description changed.

Notice updatedAug 12

Response deadline changed from Aug 20, 2026 to Aug 28, 2026. The notice description changed.

Response DeadlineAug 28

Deadline has passed

Submission Closed

08/28/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → DOD Education Activity

Contacts2 people available

OfficeALEXANDRIA, VA, 22350-1400, USA

Organization / AgencyDepartment Of Defense → DOD Education Activity

Office AddressALEXANDRIA, VA, 22350-1400, USA

Contacts

SHUNIKA CROCKETT

contact@example.gov

Emani Gray

contact@example.gov

Full Description

SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION (RFI)

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY (DoDEA)

TOTAL MAINTENANCE CONTRACT (TMC) SERVICES – ITALY

This Sources Sought Notice / Request for Information (RFI) is issued solely for market research, industry feedback, and acquisition planning purposes. It does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid, nor does it guarantee that a future solicitation will be issued.

The Department of Defense Education Activity (DoDEA) is conducting market research to identify qualified, experienced, and capable sources, including Small Businesses, 8(a) Participants, HUBZone Small Businesses, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), and Women-Owned Small Businesses (WOSBs), capable of providing Total Maintenance Contract (TMC) services supporting DoDEA Italy facilities.

The Government will not pay for any information submitted in response to this RFI and will not reimburse respondents for any costs incurred in preparing a response.

ACQUISITION DETAILS

• Anticipated NAICS Code: 561210 – Facilities Support Services

• SBA Size Standard: $47.0 Million

• Historical Acquisition Strategy: Previous procurement was conducted as an unrestricted competition.

• Potential Contract Vehicles: Open market acquisition and other authorized contract vehicles are under consideration.

FACILITY INVENTORY AND SCALE

To assist interested vendors in preparing meaningful capability statements and Rough Order of Magnitude (ROM) pricing, the Government is providing the following high-level inventory and operational metrics derived from the draft Performance Work Statement (PWS) and historical acquisition documentation.

The anticipated requirement supports facility maintenance and sustainment operations throughout DoDEA Europe locations in Italy and is part of the broader DoDEA Europe infrastructure supporting educational facilities, warehouses, administrative offices, and student transportation operations.

The requirement encompasses complex facility operations, inspections, maintenance, repair, sustainment, and project support activities associated with educational facilities and supporting infrastructure.

MAJOR SYSTEMS AND EQUIPMENT INVENTORY

The contractor will be responsible for maintaining and supporting a wide variety of facility systems and equipment, including but not limited to:

HVACR Systems

• Central heating systems

• Air conditioning systems

• Ventilation systems

• Boilers

• Chillers

• Cooling equipment

• Air Handling Units (AHUs)

• Pumps and associated systems

Electrical Systems

• Switchboards

• Transformers

• Circuit breakers

• Panelboards

• Emergency lighting systems

• Exit lighting systems

• Backup power systems

• Building Management Systems (BMS)

Mechanical and Plumbing Systems

• Domestic water systems

• Plumbing systems

• Water heaters

• Backflow preventers

• Chemical waste systems

• Grease traps

• Oil/water separators

• Emergency eyewash and deluge systems

Fire Protection Systems

• Fire alarm systems

• Fire suppression systems

• Fire sprinkler systems

• Fire extinguishers

• Fire doors

• Emergency egress systems

Conveyance Systems

• Passenger elevators

• Lifts

• Wheelchair platform lifts

Physical Security Systems

• CCTV systems

• Electronic Physical Access Control Systems (ePACS)

• Mass Notification Systems (MNS)

• Intrusion detection systems

• Lockdown systems

• Electronic locking systems

Sports and Recreational Infrastructure

• Sports fields

• Athletic courts

• Scoreboards

• Bleachers

• Outdoor sports support systems

Kitchen and Food Service Equipment

• Walk-in refrigerators and freezers

• Industrial dishwashers

• Ovens

• Food warmers

• Serving lines

• Commercial kitchen appliances

SCOPE OF SERVICES

Services may include, but are not limited to:

• Preventive maintenance inspections and recurring maintenance.

• Non-routine maintenance and repair services.

• Emergency response services.

• Urgent service calls.

• Project Work Requests (PWRs).

• HVACR maintenance and repair.

• Electrical maintenance and repair.

• Plumbing maintenance and repair.

• Fire protection system inspections and maintenance.

• Physical security system maintenance.

• Kitchen equipment maintenance.

• Sports infrastructure maintenance.

• Work order management and reporting.

• Equipment inventory management.

• Preventive Maintenance Program development and execution.

• Quality control inspections.

• Transition support services.

• Hazardous material management support.

The contractor shall provide all management, supervision, labor, materials, equipment, tools, transportation, supplies, and other resources necessary to perform services in accordance with applicable Department of Defense, DoDEA, host nation, installation, and industry requirements.

CAPABILITY STATEMENT REQUIREMENTS

Interested vendors are requested to submit a capability statement not to exceed twelve (12) pages, excluding a cover page and any ROM pricing appendix.

Capability statements should include:

• Company Name

• Address

• Point of Contact

• UEI

• CAGE Code

• Business Size

• Socioeconomic Status

• Available Contract Vehicles

• Experience supporting large-scale facility maintenance programs

• Experience supporting educational facilities

• Experience supporting military installations

• Experience performing work in Italy or overseas environments

• HVACR maintenance experience

• Electrical system maintenance experience

• Fire protection system maintenance experience

• Physical security system maintenance experience

• Kitchen equipment maintenance experience

• Work Management System (WMS) experience

• Personnel recruitment and retention strategies

• Host nation compliance experience

• Installation access and security procedures

INDUSTRY FEEDBACK REQUEST

DoDEA requests industry feedback regarding the draft PWS.

• Are any requirements, terms, conditions, or performance standards unclear, restrictive, or unnecessarily burdensome?

• Are the proposed Acceptable Quality Levels (AQLs), performance standards, and surveillance methods realistic and consistent with commercial best practices?

• Is the current €5,000 non-routine work order threshold appropriate? If not, what threshold would better reflect current industry practices?

• Are there recommendations that would improve facility sustainment, preventive maintenance, emergency response, or project execution?

• What contract structure and pricing methodology would best support performance, competition, and risk management?

• What recommendations does industry have for improving efficiency, lifecycle asset management, and execution of maintenance services throughout Italy?

ROUGH ORDER OF MAGNITUDE (ROM) PRICING

Interested vendors are requested to submit an estimated annual Rough Order of Magnitude (ROM) price based on the scope described in the draft PWS.

ROM pricing should identify:

• Estimated Annual Fixed Price for Preventive Maintenance Services

• Estimated Annual Fixed Price for Non-Routine Maintenance Services

• Estimated Annual Fixed Price for HVACR Maintenance

• Estimated Annual Fixed Price for Fire Protection Systems Support

• Estimated Annual Fixed Price for Physical Security Systems Support

• Estimated Annual Fixed Price for Kitchen Equipment Maintenance

• Estimated Labor Rates for Project Work Requests

• Estimated Labor Rates for Emergency Response Services

• Assumptions affecting pricing

• Mobilization considerations

• Subcontracting approach

ROM pricing is requested strictly for market research and acquisition planning purposes and will not be treated as a proposal, quote, bid, or offer.

SUBMISSION INSTRUCTIONS

Interested parties shall submit Capability Statements, PWS feedback, and ROM pricing information electronically in PDF format to:

shunika.crockett@dodea.edu and emani.gray@dodea.edu no later than August 28, 2026, at 12:00 PM Eastern Time.

This Sources Sought Notice/RFI is for market research and acquisition planning purposes only and does not constitute a solicitation, request for proposal, or request for quotation.

The Government does not intend to award a contract based on responses received and will not reimburse respondents for any costs associated with preparing or submitting information in response to this notice.

The draft PWS and historical contract documents are provided for market research purposes only to assist interested vendors in developing capability statements, providing meaningful industry feedback, and submitting informed Rough Order of Magnitude (ROM) pricing estimates.