Award Notice - Phoenix Indian Medical Center Endoscopes Preventive Maintenance and Repair Service

The contract awards preventive maintenance and repair services for endoscopes at the Phoenix Indian Medical Center under solicitation IHS1523647, with a firm fixed price structure and a base period running from April 1, 2026, through March 31, 2027, followed by four optional one-year extensions through March 31, 2031. The scope encompasses comprehensive repair, calibration, preventive maintenance, and parts replacement for all endoscopic equipment listed in the facility’s inventory, with all work performed on-site at the medical center in Phoenix, Arizona. Contractors must comply with OEM specifications, NFPA 99 and 101, The Joint Commission Environment of Care standards, HIPAA privacy rules, and applicable federal, tribal, state, and local regulations; only new OEM-approved parts are permitted. Technicians must be OEM-certified, with documentation submitted at proposal, and all serviced equipment must be labeled with the contractor’s name, technician initials, and date of service. The government requires monthly reports detailing all maintenance and repairs, with all deliverables due within 15 calendar days of completion, and acceptance occurs only after successful inspection at the facility, with a 30-day defect-free guarantee post-acceptance. The contract contains numerous compliance clauses covering whistleblower protections, labor standards including minimum wage and paid sick leave under executive orders, trafficking in persons, employment eligibility verification, federal supply chain security prohibitions, cybersecurity requirements, and restrictions on covered applications and foreign-made equipment. The solicitation is a total small business set-aside reserved exclusively for Indian Economic Enterprises and Indian Small Business Economic Enterprises, requiring mandatory self-certification via the IHS Indian Economic Enterprise Representation Form and valid SAM registration with UEI and CAGE codes. Offers must be submitted by email to Kerri Gilmore by April 17, 2026, in three distinct volumes: technical approach, past performance references with three recent, relevant contracts, and pricing aligned with five CLINs covering the base and four option years. Evaluation is based on best value trade-off, with technical capability and past performance significantly outweighing price; the government may select a higher-priced offer if it presents superior technical approach, reduced risk, or enhanced reliability, such as through loaner equipment availability or OEM certification documentation. The contract prohibits unbalanced pricing in option years and requires adherence to the Federal Acquisition Supply Chain Security Act, prohibitions on ByteDance and Kaspersky products, and other far-reaching cybersecurity and