This Sources Sought opportunity from Department Of Defense was posted on June 2, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Sources Sought: Total Maintenance Contract (TMC) – Rheinland-Pfalz, Germany (409th CSB TCC)

Closed

W564KV26RA000Federal

Submission Closed06/22/2026, 02:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561210

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Indefinite Delivery/Indefinite Quantity (IDIQ) Custodial, Pest Control, and Grounds Maintenance Service Contract at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan

Solicitation # N4008426R1026

This Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ) contract, solicitation N4008426R1026, is for custodial, pest control, and grounds maintenance services at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The scope of work includes cleaning for station-funded and CYP facilities, scheduled and as-needed pest management following the MCAS Iwakuni Integrated Pest Management Plan, and the maintenance of improved and prestige grounds, including post-typhoon debris removal. Performance is governed by MCICOM COLS standards for custodial and grounds services. The tentative period of performance extends from April 22, 2027, to October 21, 2035, structured with a base year and multiple option periods. The government will utilize the Lowest Price Technically Acceptable (LPTA) source selection process, evaluating proposals based on total price and three non-cost factors: safety, experience, and past performance. Offerors must provide a five-year safety record and a detailed Safety Management System narrative. Technical requirements include CMMC Level 1 certification, adherence to strict installation access and photography regulations, and the provision of GHS-compliant labeling and safety data sheets in both English and Japanese. Proposals must be submitted electronically via the PIEE Solicitation Module, with invoicing processed through the Wide Area WorkFlow (WAWF) system.

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POSTED

1 day ago

DEADLINE

in 4 days

AI Contract Overview

This request for information (RFI) is issued by the 409th Combat Sustainment Support Battalion, Task Command, under the Department of Defense, to gather market research on potential contractors capable of performing a future Total Maintenance Contract within the Rheinland-Pfalz Area of Responsibility in Germany. The RFI is strictly for planning and informational purposes and does not constitute a solicitation or obligation to award a contract. Respondents are not compensated for any costs incurred in responding. The Government is evaluating industry capabilities and seeking feedback on a draft Performance Work Statement and associated Technical Exhibits that detail comprehensive facility maintenance requirements across multiple military installations, including structural, mechanical, electrical, fire protection, utility, and environmental systems. These exhibits cover everything from roofs, gates, and fencing to boilers, emergency generators, HVAC, water and waste systems, security infrastructure, and specialized equipment such as cranes, elevators, and fire alarms. To respond, interested parties must submit a capability statement that includes company details, CAGE Code, Unique Entity ID, confirmation of active SAM.gov registration under NAICS 561210, and a summary of relevant past performance with contract numbers, scope, and complexity. Additional feedback on the draft PWS and Technical Exhibits is required, including suggestions to improve clarity, reduce restrictive language, or incorporate industry best practices. Companies must also demonstrate their experience navigating German regulatory and labor environments, including compliance with the Federal Water Act, occupational safety laws, collective bargaining agreements, and works council interactions. They must show capability to secure and maintain Installation Access Control System passes for personnel working on U.S. military installations. Responses must be submitted electronically by June 22, 2026, to the designated Contract Specialist and Contracting Officer. While no formal award is pending, the information collected will inform the development of a future Firm Fixed Price Indefinite Delivery Indefinite Quantity contract with Time and Material line items, with performance expected to include demand maintenance under €5,000, project work between €5,000 and €150,000, and large-scale projects up to €2 million. Contractors must be prepared to meet stringent quality control, language proficiency, security, and administrative requirements such as GFEBS cost reporting, 90-day phase-in and phase-out periods, and certification compliance with VDS and VDE standards for fire systems, along with mandatory AT and OPSEC training and bilingual English-German communication skills.

General Info

Seeking companies for total maintenance services in Rheinland-Pfalz, Germany; feedback requested by June 22, 2026.

Agency

Department Of Defense → 0409 Aq Hq Contract

NAICS

561210 - Facilities Support Services

Place of Performance

various, DE-RP, DEU

Set-Aside

NONE

Documents

AMEV Arbeitskarten - Maintenance Inspection Cards

specifications

High

AMEV Wartung 2018 Vertragsmuster Broschüre

contract-document

High

Barriers Bollards Tire Spikes Equipment List

specifications

High

Barriers Bollards Tire Spikes Equipment Pictures

specifications

High

Bay, Sliding and Roll-up Doors Equipment List

specifications

High

DPW ArMA GFEBS Fields Requirements

sow

High

DPW GFEBS Field Requirements for Notification and Order Creation

sow

High

Emergency Generators and UPS Equipment Inventory

specifications

High

English/German Proficiency Levels for Contractor Personnel

specifications

High

Equipment Listing for Water Transfer Station 2 and Pumpstation East - Project Los 5.1A

equipment-list

High

Fences Installation Quantities Summary

specifications

High

Fire Extinguisher Systems CO2 Inventory and Inspection Schedule

specifications

High

Gas and Exhaust Systems Equipment List

specifications

High

Gates Equipment and Installation Schedule

specifications

High

HVAC Equipment Inventory and Inspection Schedule April 2024

specifications

High

Interior Electrical Systems Emergency Lights Inventory

specifications

High

Interior Water Systems Backflow Prevention and Filters Inventory

specifications

High

Lightning Protection Systems Grounding Points Inventory

specifications

High

Liquid Waste Oil Gas and Storage Tanks Inventory

specifications

High

Operation of Heating Plants Service Hours Schedule

sow

High

Operation of Standby Generators Service Hours

sow

High

Operation Timers for Hot Water Generators

specifications

High

Playground Facilities and Equipment Inspection Schedule

specifications

High

Roof Trusses Inspection Schedule

specifications

High

Security Systems Installation and Maintenance Schedule

specifications

High

Storm Drain System Washracks Equipment and Inspection Table

specifications

High

TE+C+5-1-003 Roofs Rain Gutters and Downspouts Quantity Schedule

specifications

High

TE+C+5-1-010 Exterior Lighting and Video Monitor Systems Inventory

specifications

High

TE+C+5-1-018 Fire Alarm and Detection System Equipment List

specifications

High

TE+C+5-1-027 Kitchen Equipment List

specifications

High

TE+C+5-1-029 Sembach Fire Alarm Systems Data

specifications

High

TE+C+5-12-001 Entomology Pigeon Control Site Survey

specifications

High

TE C 5.6-001 Maintenance Surfaced and Unsurfaced Areas Railroads and Bridges

sow

High

TE C 5.6-004 Railroad Tracks Data Summary

specifications

High

TE C 5.6-006 Bridges and Culverts Table

specifications

High

TE-C-5.7-002 Substations Maintenance Checklist Jan 2023

checklist

High

TE+C+5-7-004 Installed Building Equipment in Place

specifications

High

USAG-RP Total Maintenance Contract Performance Work Statement for Bridge Contract

pws

High

Waste Water Systems Pumps Inventory List

specifications

High

Water Oil Grease Coalescence and Separator Equipment List

specifications

High

Air Compressor and Compressor Tanks Inventory Spreadsheet

other

Low

Ammunition Storage Area Quantity and Frequency Data

other

Low

Crane Hoist Lifts Elevators Conveyors Equipment List

equipment-list

Low

Fire Dampers Inspection and Inventory List 2019-04-16

inventory-list

Low

Fire Hydrants Re-Check Inventory Spreadsheet

other

Low

Fire Protection Systems Water Components Inventory

other

Low

Hazardous Waste Collection Points Schedule

other

Low

Hazardous Waste Storage Areas List

other

Low

Inspection Data for Roads and Parking Lots

other

Low

Inventory List for Emergency Power Units at Sembach Facilities

inventory-list

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJun 2

Sources Sought

Response DeadlineJun 22

Deadline has passed

Submission Closed

06/22/2026, 02:30:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → 0409 Aq Hq Contract

Contacts2 people available

OfficeAPO, AE, 09227, USA

Organization / AgencyDepartment Of Defense → 0409 Aq Hq Contract

Office AddressAPO, AE, 09227, USA

Contacts

Christopher Stephenson

contact@example.gov

Andre Carvalho dos Santos

contact@example.gov

Full Description

Disclaimer

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and market research planning purposes; it does not constitute a Request for Proposal (RFP), Request for Quote (RFQ), or a promise to issue a solicitation in the future. This request does not commit the Government to contract for any supply or service whatsoever. Furthermore, the Government is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense.

The 409th CSB TCC is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet a potential future requirement for the Total Maintenance Contract within the Rheinland-Pfalz Area of Responsibility (AOR), Germany. Additionally, the Government is actively seeking industry feedback on the attached draft Performance Work Statement (PWS) and Technical Exhibits. The objective is to ensure the potential requirement is clear, realistic, and aligned with current industry capabilities and best commercial practices before any formal solicitation is drafted.

Interested parties are requested to review the attached draft documentation and submit the following:

A. Capability Statement

Please provide a concise capability statement demonstrating your firm's ability to execute the tasks outlined in the draft PWS. The capability statement must include:

Company Name, Address, and Point of Contact (POC) details (Name, Phone, Email).
CAGE Code and Unique Entity ID (UEI).
Confirmation of active registration in SAM.gov under NAICS code 561210.
A brief summary of relevant corporate experience performing similar total maintenance services (please include contract numbers, scope, and complexity for relevant past performance).

B. Industry Feedback on Draft PWS and Technical Exhibits

The Government welcomes constructive feedback, questions, and recommendations regarding the attached draft PWS and Technical Exhibits. Please identify any areas that may be ambiguous, overly restrictive, or where industry’s best practices could be better leveraged to achieve the Government's objectives.

C. Specific Host Nation Capability Questions

In addition to the standard capability statement, please briefly address your firm's experience and ability to manage the following within the Federal Republic of Germany:

Environmental & Safety Compliance: Your firm's capability to comply with German environmental and safety regulations applicable to maintenance operations, such as the Federal Water Act (Wasserhaushaltsgesetz - WHG), occupational health and safety laws (Arbeitsschutzgesetz), and relevant DIN/EN standards.
Labor & Workforce Management: Your firm's familiarity with and ability to navigate Host Nation labor laws, including collective wage agreements (Tarifverträge) and working with works councils (Betriebsrat) as applicable to Local National employment.
Installation Access: Your firm's established procedures (or ability to establish procedures) for obtaining and maintaining Installation Access Control System (IACS) passes for all employees working on U.S. military installations in Germany.

Submission Instructions

All responses, including the capability statement and PWS feedback, must be submitted electronically via email to the Point(s) of Contact listed below.

Submission Deadline: 22 June 2026 at 1630 CEST

Submit to Email: Contract Specialist: contact@example.gov and/or Contracting Officer contact@example.gov

Email Subject Line: RFI Response - Total Maintenance Contract - [Your Company Name]

Attachments: