Special Education Transportation RFP

The Bi-County Collaborative (BICO) is soliciting proposals for Special Education Transportation Services to support approximately 300 to 500 students across its member districts for the 2027-2028 school year. The contract includes a readiness period from May 2027 to August 2027, with full services commencing at the start of the school year. Performance occurs across multiple Massachusetts locations, including Norfolk, Plainville, Wrentham, Mansfield, Cumberland, and Walpole. Vendors must provide a comprehensive operational framework encompassing a detailed hiring and retention strategy, specialized training for drivers and monitors in wheelchair securement and special needs, a maintained fleet with ADA-compliant equipment, and advanced technology for GPS tracking, routing, and video surveillance. The award process is a two-stage evaluation focusing on complete documentation, minimum staffing and equipment levels, and a positive ten-year history of special education transportation experience. Selected vendors must provide a performance bond equal to 80 percent of the contract price and adhere to strict performance standards; failures such as missed routes, late arrivals, or staffing shortages may result in financial penalties or termination for cause. Pricing is based on daily vehicle and monitor rates, featuring a fuel adjustment mechanism tied to the U.S. Energy Information Administration New England Regional Average. Submissions must include several mandatory certifications, including non-collusion, tax compliance, conflict of interest, and non-debarment, with a final response deadline of December 4, 2026.