Special Event Rental Equipment

The County of Orange, through OC Community Resources and OC Parks, is soliciting firm price bids under IFB 012-3092302 for on-call special event rental equipment services within Orange County. The scope of work requires the contractor to provide a wide array of equipment, including various sizes of canopies, staging sections, ramps, rails, folding tables, wood folding chairs, pipe and drape, podiums, and popcorn poppers. The contractor is responsible for all transportation, setup, and teardown, including the provision of necessary vehicles, portable generators, and safety warning devices such as cones and barricades. Performance is subject to authorization by the County Project Administrator, and final acceptance of services must be provided in writing before payment is issued. Bids are evaluated based on total calculated cost using estimated annual quantities, with specific preferences applied to certified Orange County Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE). A 5% preference is granted to OCLSB or DVBE firms, increasing to 8% for dual certification, provided that at least 20% of the bid amount is allocated to such subcontractors. The contract mandates strict compliance with federal and state labor and safety laws, including the Davis-Bacon Act for prevailing wages, the Copeland Anti-Kickback Act, and OSHA standards. Administrative requirements include net 30-day payment terms for invoices submitted on company letterhead, the provision of faithful performance and labor payment bonds, and the maintenance of a valid UEI and D-U-N-S number.