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Specialized Vehicle Rental or Leasing

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The contract involves the short-term rental or leasing of specialized freight vehicles equipped with hydraulic lift gates to support the transportation of election-related equipment. These vehicles must be capable of safely handling heavy and sensitive materials associated with election operations, ensuring timely and secure delivery across the service area. The requirement is structured as a subcontract under NAICS code 532412, which classifies it as truck, trailer, and other heavy equipment rental and leasing services. The contracting entity is the Purchasing Department of Imperial County in California, and responses must be submitted by September 1, 2026, at 9:00 PM Pacific Time. There is no set-aside designation specified, meaning the opportunity is open to all qualifying vendors without preference for small businesses or other categories. Performance location details are not provided, suggesting that service may be required throughout the county or its designated election sites. All interested parties should access the portal link for full submission guidelines and technical specifications.

General Info

Short-term lease of hydraulic lift gate freight vehicles for election equipment delivery in Imperial County, due Sept 1, 2026.

Agency

California → Purchasing Department of Imperial CountyView Agency

NAICS

532412 - Construction, Mining, and Forestry Machinery and Equipment Rental and LeasingView NAICS

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of RFQ 27-0009.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

RFQ - Imperial County Registrar of Voters Election Equipment Moving Service

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Timeline

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Organization & Contact Information

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AgencyCalifornia → Purchasing Department of Imperial County
ContactsNo contacts available
OfficeN/A
Organization / Agency
California → Purchasing Department of Imperial County
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Short-term rental or leasing of freight vehicles equipped with hydraulic lift gates to support election equipment transport operations.

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More opportunities from California → Purchasing Department of Imperial County

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NAICS: 561320
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Equipment Handling and Loading Labor ServicesThe contract seeks skilled labor services to safely handle, load, secure, transport, and unload sensitive election equipment between the County Elections Office and designated vote centers. The work requires precision and reliability to ensure the integrity of election materials throughout the entire logistical process, with strict adherence to security protocols and chain-of-custody standards. Contractors must demonstrate experience in managing high-value, delicate items under time-sensitive conditions and be prepared to operate during extended hours, including early mornings, late nights, and weekends as needed to support election readiness and turnout operations. This is a subcontract under NAICS code 561320 for temporary labor services, issued by the Purchasing Department of Imperial County in California. Bids are due by September 1, 2026, at 9:00 PM, with no set-aside provisions specified. Performance will take place exclusively within Imperial County at locations determined by the Elections Office, and contractors are expected to provide their own personnel, equipment, and transportation capable of meeting the security and operational demands of election logistics. All activities must comply with state and federal election regulations, and successful bidders must maintain continuous communication with county officials to ensure seamless coordination during critical phases of the electoral process.
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RFQ - Imperial County Registrar of Voters Election Equipment Moving Service
Solicitation # RFQ 27-0009
The County of Imperial is soliciting qualified contractors to provide transportation services for election equipment in support of the November 3, 2026, General Election, under Solicitation Number RFQ 27-0009. The selected contractor must deliver and retrieve approximately thirty-eight election equipment containers and fourteen Ballot-on-Demand printers between the Imperial County Elections Office at 940 Main Street, El Centro, CA, and fifteen designated Vote Center locations across the county. All services must be performed within specified hours of 7 a.m. to 5 p.m., with equipment delivery scheduled for October 23, 2026, to two locations and October 30, 2026, to the remaining thirteen; retrieval of all equipment is required on November 4, 2026. Contractors are responsible for safe loading, secure transportation, proper unloading, and careful return of all items, using vehicles equipped with hydraulic lift gates to minimize manual handling and prevent damage. Equipment is mobile due to built-in wheels, and no specific packaging, labeling, or environmental controls are mandated beyond general care requirements. The solicitation operates under a Lowest Price Technically Acceptable (LPTA) basis, where technical acceptability is determined by compliance with mandatory criteria such as vehicle specifications, insurance coverage, adherence to the transportation schedule, and submission of an active Imperial County Business License and Certificate of Insurance. No federal acquisition regulation clauses apply, as this is a local government procurement under NAICS code 484220, and no set-aside or socioeconomic certifications are required. All proposals must be submitted electronically via the PlanetBids Vendor Portal by September 1, 2026, at 2:00 p.m., with no physical submissions accepted. Attachments include photos of the equipment and a spreadsheet of Vote Center locations. There are no formal evaluation factors, scoring weights, or quality inspection criteria beyond ensuring equipment integrity and schedule compliance. No contract value is listed, as pricing will be determined by vendor quotations, and no specific payment, invoicing, or accounting details are provided within the document. The primary point of contact is Gabriela Loo, Purchasing Supervisor, reachable via phone or email for inquiries.
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