SPR-0010(052) Unit 1 OS-R Oracle Software Annual Maintenance

The contract renews the annual Oracle Database Enterprise Edition license software maintenance for the Hawaii Department of Transportation, Highways Planning Survey Section, ensuring uninterrupted technical support services from Oracle Corporation. The license under renewal is identified as Named User Perpetual Plus with Full Use rights, tied to CSI number 15179183 and Oracle Support Service Number 2875792. The initial performance period runs from September 1, 2026, through August 31, 2027, with an option to extend for three additional one-year periods subject to satisfactory performance and available state appropriations, making the maximum total contract term four years. Bidders must submit proposals through the HIE PRO portal by August 27, 2026, at 2:00 p.m. HST, using only the forms provided by the Department, with no hard copies required. The proposal must include all required certifications, including a Hawaii Compliance Express Certificate of Vendor Compliance, tax clearance from the State of Hawaii Department of Taxation and IRS, compliance certificates from the Department of Labor and Industrial Relations covering employment security, workers’ compensation, temporary disability insurance, and prepaid health care, and a certificate of good standing from the Department of Commerce and Consumer Affairs, all issued within the past six months. Bidder declarations affirm non-collusion, non-use of state-affiliated representatives within the past two years, and no offering of gratuities to state employees. The contract will be awarded to the lowest responsive and responsible bidder, with total bid comparison adjusted to include the retail rate of general excise tax and applicable use tax for out-of-state vendors. Invoicing requires one original and one copy per shipment, detailing vendor information, contract number, item description, quantities, pricing, and totals. Five percent of each progress payment will be withheld until final acceptance, which must be confirmed in writing by the Director upon satisfactory completion and final inspection. The prime contractor and all subcontractors must electronically report payments via the HDOT Vendor Management System at hdot.db.esystem.com. Funding is certified as available through an unexpended appropriation, and all deliverables must meet specifications without deviation, with defective items subject to rejection regardless of placement.