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Staging, Lecterns, and Physical Production Infrastructure

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract opportunity with the Charlotte Mecklenburg Library in North Carolina involves the supply and installation of physical production infrastructure for facility projects. The selected provider will be responsible for delivering modular staging, lecterns, temporary power distribution, cabling, and soft seating for speakers. All installations must adhere to ADA compliance standards and include measures to protect finished surfaces. The solicitation was posted on September 23, 2026, with a response deadline of October 23, 2026. Operating under NAICS code 532490, the contract focuses on providing prime contractors with the necessary physical platforms and event infrastructure required for library facility projects.

General Info

Supply and install physical event infrastructure for Charlotte Mecklenburg Library facility projects.

Agency

North Carolina → Charlotte Mecklenburg LibraryView Agency

NAICS

532490 - Other Commercial and Industrial Machinery and Equipment Rental and LeasingView NAICS

Place of Performance

NC, USA

Set-Aside

NONE

Documents

This scope was carved out of 940RFP092326.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Audio/Visual Services for Main Library Opening Events

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Timeline

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Organization & Contact Information

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AgencyNorth Carolina → Charlotte Mecklenburg Library
ContactsNo contacts available
OfficeN/A
Organization / Agency
North Carolina → Charlotte Mecklenburg Library
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Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies and installs physical platforms, lecterns, and power distribution for prime contractors on Charlotte Mecklenburg Library facility projects. Provides modular staging, lectern support, temporary power distribution, cabling, and soft seating for speakers. Requires ADA compliance and protection of finished surfaces. Delivers installed stage and physical event infrastructure.

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More opportunities from North Carolina → Charlotte Mecklenburg Library

Same awarding agency

NAICS: 561920
New
SLED
Audio/Visual Services for Main Library Opening Events
Solicitation # 940RFP092326
The Charlotte Mecklenburg Library is seeking a professional audio-visual production partner to provide comprehensive technical services for the grand opening of its new Main Library in spring 2027. The selected firm will manage equipment, installation, testing, and on-site support for five specific events occurring between April 26 and May 1, 2027: a Staff Celebration and Preview, a Press Preview and Media Event, a Donor Recognition and Celebration Event, a Ribbon Cutting, and a Public Opening Day. The scope of work includes managing audio, video, lighting, staging, and power distribution across all five floors of the library and providing outdoor sound coverage for Tepper Plaza and Tryon Street. The partner is expected to integrate and test existing library-owned equipment where cost-effective and provide qualified production leads for real-time troubleshooting and cue coordination. The procurement process uses a best-value approach, with proposals evaluated based on relevant experience (40 percent), technical approach and project team (30 percent), cost effectiveness (20 percent), and proposal quality (10 percent). Interested firms must submit five paper copies and one USB electronic copy of their proposal to Walter Freeman by 2:00 PM EST on October 23, 2026. Pricing must be submitted as not-to-exceed totals for each event and a combined total for all events, with separate quotes for ancillary lighting and specific support for a Spirit Square event on May 6. The successful contractor must comply with ADA provisions, adhere to building and life-safety requirements, and maintain commercial general liability, automobile, and workers compensation insurance.
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