State Farm Milk Plant - Repairs & Maintenance Contract

Solicitation DOCA-756-27-06 is a firm unit price term contract issued by the Commonwealth of Virginia Department of Corrections, Central Agribusiness Office, to secure a qualified contractor for the State Farm Milk Processing Plant. The scope of work includes quarterly preventative maintenance, emergency services, and repairs for industrial systems, including the certification of three water back flow preventers and integration with the Metasys automated system. The initial contract period runs from November 1, 2026, through October 31, 2027, with four optional one-year renewals. Award priority is set aside for DSBSD-certified micro or small businesses, and the contract will be awarded to the lowest responsive and responsible bidder based on a grand total price. Key requirements include a mandatory pre-bid site visit on October 15, 2026, and registration through the eVA procurement portal. The contractor must provide a fixed labor rate for normal hours, emergency/weekend hours, and a one-time trip charge. Personnel are subject to strict security protocols, including background checks, fingerprinting, and pre-employment drug screening. The contractor is required to maintain insurance through companies authorized in Virginia and must adhere to strict confidentiality regarding offender information. Payment is set at net 30 days, and price escalations are prohibited for the first 365 days of the contract, with subsequent adjustments permitted every 180 days based on the Other Services index.