Student Yearbook Services

GENERAL TERMS & CONDITIONS  
GENERAL INFORMATION:
INTENTION: It is the intention of the Board of Trustees of the Edinburg Consolidated Independent School District to receive proposals from interested vendors to provide the best value for STUDENT YEARBOOK SERVICES.
CONTRACT SERVICE PERIOD: This is a term contract beginning May 1, 2025 or soon thereafter and ending April 30, 2026.
RENEWAL CLAUSE:  There will be an option to renew annually for an additional two (2) year TERM CONTRACT PERIOD, renewed annually, if all parties agree to the renewal in writing and prices remains the same.  In no instance shall this extension be considered automatic and no vendor(s) shall take it upon themselves to offer special pricing for extended year contracts beyond what is allowable within this proposal.  Any vendor submitting in contracts to schools without the approval of the Purchasing Department will be considered null and void.  The ONLY extension will be the two (2) year term contract period listed within this proposal.  Failure to comply with this may result in disqualifying your proposal and awarded contract.  There will be no price increase allowed on these specifications for the duration of the contract renewals and the specs will be flexible based on the the prices given herein.  Schools have the right to change specifications in writing throughout the contract period with the awarded vendor as long as both parties agree on any additional fees, if applicable.
VENDOR SELECTION PROCESS:  The vendors for this RFP will be chosen based on vendors who submitted and also the approval of the Executive Directors.   EEOC NON-DISCRIMINATION STATEMENT: It is the policy of Edinburg CISD not to discriminate on the basis of sex, age, handicap, religion, race, color, or national origin in its educational programs.
  PAYMENT INFORMATION: Payments will be made on the District's regular payment schedule.   METHOD OF PAYMENT:  The Edinburg CISD expects to pay for these services through a purchase order made by the requesting campus.  
TERMS:  Net 30 unless otherwise noted as an exception.
  DELIVERY INFORMATION: The successful bidders will be given a reasonable length of time for delivery, however, purchase orders over thirty (30) days old are considered unreasonable. The Edinburg CISD reserves the right to review the bidder's delivery performance and to re-award to the next lowest vendor, if delivery is unsatisfactory.   ADDENDUMS: Vendor's submitting through the online bidding system will be notified through email automatically of any and all addendums for this proposal. It will be the vendor's responsibility to check the Purchasing Website for any addendums or additional information if submitting proposals manually. ECISD website is www.ecisd.us. Click on Departments, then Purchasing. Once at the Purchasing site, click on Vendor CSP/RFP/RFQ Calendar in the blue box located on right side. The current month calendar will be the first calendar you see. To access the proposals available, click on any of the titles and you get another screen that will have the downloadable PDF. If you do not see it on the list, click the month button on top and you will see complete month with all solicitations the District is currently seeking out. Any questions, please contact the Purchasing office and we will assist you.   ECISD highly recommends responses be submitted electronically though this electronic bidding system as it helps expedite the bidding process and helps to alleviate errors. Manual responses will still be accepted as long as they are received by the close date and time listed on this bid event. NO EMAILED OR FAXED RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS.
  BOARD MEMBERS:
David Torres - President, Carmen Gonzalez - Vice-President, Letty Flores - Secretary, Luis Alamia - Member, Xavier Salinas - Member, Leticia "Letty" Garcia - Member, Dominga "Minga" Vela - Member, Dr. Mario H. Salinas- Superintendent of Schools