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Supply and Deliver Mid-Size Electric Vehicles

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4389International

Response Deadline10/07/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The City of Nanaimo is seeking proposals for the supply and delivery of one new mid-size battery electric vehicle capable of seating five adults, to be used by the Fleet Department for transporting personnel and small tools. The vehicle must meet strict mandatory requirements, including a minimum driving range of 350 km, an overall length between 4,572 mm and 4,978 mm, a ground clearance of at least 127 mm, and support for DC Fast Charging via CCS or NACS ports. Hybrid and plug-in hybrid vehicles are explicitly excluded. The successful supplier must deliver the vehicle DAP to the Public Works Yard in Nanaimo, BC. The City reserves the option to purchase additional units of the same vehicle at the same unit price for one year following the agreement date. The contract will be awarded to the proponent with the highest overall score, with ties broken by the highest score on non-price rated criteria. The agreement carries an initial one-year term with the possibility of four additional one-year extensions based on performance and mutual agreement. Key contractual obligations include providing WorkSafe BC coverage, maintaining clear title to the vehicle, and adhering to a minimum one-year warranty on parts and workmanship. Payment is processed via Electronic Funds Transfer within thirty days of a successful inspection and the submission of a complete invoice. This procurement is subject to the New West Partnership, the Canadian Free Trade Agreement, and the Canada-European Union Comprehensive Economic and Trade Agreement, and is governed by the laws of British Columbia.

General Info

City of Nanaimo seeks one mid-size battery electric vehicle with specific technical requirements.

Agency

City of NanaimoView Agency

NAICS

441110 - New Car DealersView NAICS

Place of Performance

CAN

Set-Aside

NONE

Documents

(3)

RFP 4389 - Supply and Deliver Mid-Size Electric Vehicles

PDF•rfp

RFP 4389 - Supply and Deliver Mid-Size Electric Vehicles

PDF•rfp

City of Nanaimo - Agreement for Goods (RFP 4389)

PDF•contract-document

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedSep 4

Solicitation

Response DeadlineOct 7

Submission deadline

Response Deadline

10/07/2026, 10:00:00 PM UTCin 17 days

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Organization & Contact Information

AgencyCity of Nanaimo

ContactsNo contacts available

OfficeCAN

Organization / Agency

City of Nanaimo

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Office AddressCAN

ContactsNo contact information available

Full Description

The City invites Proposals from qualified suppliers for the supply and delivery of one (1) new mid-size battery electric-powered vehicle (EV) that can comfortably seat five (5) adults. The City may purchase additional units of the same vehicle from the Supplier at the same unit price and under the same terms and conditions of this RFP for a period of one (1) year from the date of the Agreement – further explained in Section 3.4.The proposed vehicle must meet all mandatory requirements set out in Section 4.1 and the specifications detailed in the eight mandatory tables within the bid form in bids&tenders. Failure to meet any mandatory requirement will result in the Proposal being deemed non-compliant.The scope is further described in Section 5.0 – Scope of Requirements.As a high-level summary, Proponents should note that this RFP is for mid-size EVs only. For the purposes of this procurement, the proposed EVs must:Have a minimum driving range of 350 kms,Have an overall vehicle length between 4,572 mm and 4,978 mm, inclusive,Have a ground clearance of 127 mm or higher, andHave either a CCS or a NACS charging port and support DC Fast Charging.The above four (4) requirements are mentioned here only to provide context regarding the type of EV sought under this RFP. However, the above represent only a small subset of the mandatory requirements. Proponents are responsible for ensuring that their proposed vehicle complies with all mandatory requirements set out in the bid form in bids&tenders.The vehicle needs to be delivered in operating condition to the City of Nanaimo, Public Works Yard, Fleet Department – located at 2020 Labieux Road, Nanaimo, BC – V9T 6J9.This Request for Proposal is subject to the New West Partnership Trade Agreement, the Canadian Free Trade Agreement (Chapter 5), and the Canada-European Union Comprehensive Economic and Trade Agreement (Chapter 19).