Supply and Delivery of Orange and Yellow Mesh Fabric for Tabor City Sewing Plant (As Needed Basis)

The contract involves the supply and delivery of fluorescent orange and yellow mesh fabric to the North Carolina Department of Adult Correction’s Tabor City Sewing Plant on an as-needed basis over a three-year term, with no guaranteed minimum or maximum quantities. The vendor must provide ANSI-compliant mesh suitable for manufacturing inmate T-shirts, with samples available upon request. The procurement is structured as an agency-specific, firm-fixed-price contract, emphasizing competitive bidding based on lowest price that meets all technical and quality specifications. Delivery is FOB destination, requiring shipment within 30 days of order receipt, with detailed packaging instructions including roll sizes, core specifications, palletization, labeling, and pre-arranged delivery appointments. Invoices are payable only after inspection and acceptance at the delivery site, with detailed documentation including lab test reports, safety data sheets, and compliance with flammability standards. The solicitation incorporates North Carolina state regulations, general terms, and conditions, along with specific clauses on contract modifications, dispute resolution, confidentiality, and performance outside the United States. Vendors must complete multiple attachments, including pricing, HUB certification, references, location of workers, financial stability, and workplace policies, with certifications ongoing throughout the contract period. The evaluation process prioritizes lowest responsive bid, responsiveness to specifications, vendor responsibility, and bid completeness, with no explicit weights assigned. Administrative procedures mandate electronic submission via the North Carolina eProcurement Sourcing Tool, with detailed instructions on required documentation, signatures, and submission deadlines. The contract emphasizes strict confidentiality during evaluation, mandatory compliance with policies, and detailed packaging and shipping requirements to ensure proper delivery, inspection, and acceptance of the fabric supplies.