Supply of Consumables and Music Supplies to TDSB Schools and Administrative Sites

The Toronto District School Board is soliciting proposals under RFP LP26-461T for the supply and delivery of consumables and music supplies to its schools and administrative sites. The resulting non-exclusive contract will feature a ten-month firm price period running from November 1, 2026, to August 31, 2027. The procurement implements a direct-to-site delivery model, although bidders may need to support the existing central distribution system during a phased transition through Fall 2026. Evaluation is based 100% on pricing, though the Board may perform financial analyses considering past performance, transition costs, and quality of service. Bidders must adhere to strict operational requirements, including a five-business-day delivery window from the receipt of a purchase order and a delivery schedule organized by zone or region. All shipments must be FOB destination, utilizing standard 48x40 GMA Grade 1 hardwood pallets with a maximum height of 54 inches. Mandatory submission documents include a Domestic Supply Chain Plan committing to at least 35% Ontario or Canadian-made content, a Third Party Provider Declaration, and specific insurance certificates covering Commercial General, Auto, and Professional Liability. Technical requirements mandate the submission of product catalogue data in UTF-8 CSV format with direct image links. All deliveries must be made between 8:00 a.m. and 9:00 p.m. on weekdays, and personnel must obtain clearance from school principals for site access.