Topcon Retinal Camera

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number FA7000-09-T-0030, in accordance with FAR Parts 12 & 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-29, 14 Nov 08. The North American Industrial Classification System (NAICS) number is 333314 and the business size standard is 500 employees. This proposed firm fixed price acquisition is unrestricted, meaning all business sizes can compete. All responsible sources may submit a response, which if received timely, will be considered by the 10th Contracting Division. The Government does not intend to pay for information provided under this synopsis. The item required (CLIN 0001) is a Topcon Retinal Camera, model TRC-NW8 . The item must include at minimum a one year warranty to include parts and labor. At least two operators' manuals and one service manual must be included. The vendor is also responsible for providing on-site training and setup at the customer's convenience. The USAF Academy has a Brand Name Only requirement. The 10th Medical Group has determined the TRC-NW8 to be the only product that meets all its required features and functionality based on the following justification. Due to the ease of use, non-mydriatic feature, and dual photography of this camera, no other camera is currently comparable. Ease of use will free technician and patient time. The camera does not require film allowing medical technicians to load digital photos into AHLTA. The camera allows photography of most patients without dilation of the eyes. This feature can reduce downtime for pilots and ensure wartime capability while obtaining necessary documentation for RVU gain. Furthermore, a separate slit lamp camera, anterior segment, will not be needed. Delivery is to be made to the 10th Medical Group at the U.S. Air Force Academy, CO 80840, FOB Point: Destination. Delivery is required 3 weeks after receipt of order. This product must comply with the Buy American Act (100% manufactured in the USA). The following Federal Acquisition (FAR) clauses apply to this combined synopsis/solicitation and offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, addenda applies: The contractor shall submit their quote on company letterhead to include the following: solicitation number, the time specified in the solicitation for receipt of offers, contact name, address, telephone number of the offeror, unit price (shipping cost included in unit price), total price, any discount terms, cage code, DUNS number, tax identification number, size of business, warranty information and a statement that your company is in compliance with the provisions at FAR 52.212-3 (ORCA) (http://orca.bpn.gov/publicsearch.aspx) and DFARS 252.225-7000 (http://farsite.hill.af.mil/), Buy American Act-Balance of Payments Program Certificate, which must be signed and returned with the quotation. In addition, any acknowledgement of solicitation amendments must be included. In accordance with FAR 52.212-4(t), Central Contractor Registration, contractors must be registered with CCR to conduct business with the Department of Defense. No purchase order can be awarded to any company without this registration which can be completed at www.ccr.gov. Quotes must be received NLT 1200 Mountain Time, 19 February 2009 at 10 LGCB, Attn: Matt McLean, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840-2315. Email or fax quotations are acceptable and can be submitted to the below mentioned individuals. Offers received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Please submit questions via e-mail to matthew.mclean@usafa.af.mil or telephone at 719-333-2478. Faxed quotes can be sent to Matt McLean, Contract Specialist at 719-333-9103. The alternate for this acquisition is Donna Kichton, Contract Specialist, 719-333-2965 or email donna.kichton@usafa.af.mil. The provisions at FAR 52.212-2, Evaluation--Commercial Items apply to this acquisition. The Government will award a contract resulting from this solicitation to the responsive responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: award will be made on the basis of determining lowest evaluated price. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. If an offer cannot comply with every requirement, that offer will not be acceptable, and therefore will not be considered. The clause at FAR 52.212-4, Contract Terms and Conditions--Commercial Items, with the following addenda, applies: Addendum to FAR 52.212-4(c) Changes FAR 52.252-2 Clauses Incorporated by Reference: This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/. FAR 52.252-6 Authorized Deviations in Cluases (Apr 1984) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Dec 2007) (Deviation) 52.219-28, Post Award Small Business Program Rerepresentation (Jun 2007) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor -- Cooperation with Authorities and Remedies (Aug 2007) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) 52.222-26, Equal Opportunity (Mar 2007) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) 52.222-50, Combating Trafficking in Persons (Aug 2007) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2006) 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) 52.233-3 Protest After Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) DFARS 252.212-7001, Contract terms and Conditions required to implement status of Executive Orders applicable to Defense Acquisitions of Commercial Items (Apr 2007) applies to this acquisition (Devation). DFARS 252.225-7001, Buy American Act and Balance of Payments Program (June 2005) 252.232-7003, Electronic Submission of Payment Request (Mar 2007). USAFA 5352.242-9000, Contractor Access to Air Force Installations (Aug 2007) 5352.201-9101 OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the USAF Academy Ombudsmen, Kelly Snyder 8110 Industrial Drive, Ste 103 USAFA, CO 80840 Telephone number 719-333-2074 FAX 719-333-9018 email: kelly.snyder@usafa.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause)