Transfer Student Academic Progress Platform

Project Overview Minnesota State University Moorhead is requesting proposals to assist in developing a software solution designed to support the university in guiding incoming transfer students by delivering a clear, concise, and visually engaging summary of their academic progress. The application will generate a personalized, semester-by-semester graduation plan by intelligently parsing Degree Audit Reports (DARs), identifying unmet requirements, and aligning them with established four-year academic pathways. Technical/Functional Requirements This web-based application must integrate with Azure Active Directory (Azure AD) to allow users to log in using their existing university credentials. Access will be restricted to authorized users only. The application should be capable of reading and interpreting a current Degree Audit Report (DAR), identifying unmet requirements, and generating a personalized semester-by-semester academic plan aligned with the university’s four-year pathways. Each generated plan will be saved under the student’s profile, with functionality to soft delete and reprocess the report as needed. Functionality: Input Handling: Accept student degree audits (DARs) in PDF format and allow staff to input variables such as full-time or part-time status and preferred credit loads per semester. Processing: Parse DARs to identify earned credits and outstanding requirements, mapping these against standardized four-year plans. Output: Generate professional, branded Degree Completion Roadmaps with semester-by-semester breakdowns, visual progress indicators (e.g., pie charts, timelines), and disclaimers regarding course availability. Administration Tools: Allows administration to manage majors, four-year plans, and course schedules. Budget The budget for this contract is anticipated to be $200,000.00 per year of the contract. Selection Process The selection process includes Dean of Admissions, Campus Information Officer, and Admissions Assistant Director. This group will evaluate the proposals and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract 10 Company Overview A comprehensive company overview 15 Workplan/Project Scope Detailed workplan outlining their approach to delivering proposed software 25 Cost Itemized costs and indicate whether it is one-time or recurring. Also, provide the payment schedule and any discounts or bundling pricing available. 35 Accessibility A completed response to the linked Voluntary Product/Service Accessibility Template(s)®(VPAT) for all software, hardware, and websites as applicable (guidance available in the ‘Products’ tab). The response must contain adequate information to evaluate the responsiveness to the accessibility standards (e.g., a completed VPAT or equivalent). 15 Total: 100 Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified. Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective December 1, 2025 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be one year. If Minnesota State and Respondent are unable to negotiate and sign a contract by November 24, 2025 then Minnesota State reserves the right to seek an alternative Respondent(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.