Tree Planting and Establishment Services

The City of Fairfax, Virginia, is soliciting bids for a three-year term contract for tree planting and establishment services to be performed on an as-needed basis across city-owned lands, including parks, facilities, and rights-of-way. The scope of work encompasses the provision of plant materials, installation, and establishment care for trees and woody shrubs. Contractors are responsible for all labor, equipment, and materials, including delivery, mulch, and initial watering. Key technical requirements include adherence to ANSI Z60.Z standards for nursery stock, the use of minimum 20-gallon water bags, and the installation of specific galvanized fencing and deer protection sleeves. A one-year warranty is required, with mandatory replacement of any plants exhibiting 30% or more dieback or a dead main leader. The contract will be awarded to the lowest responsive and responsible bidder based on price, provided they demonstrate the necessary capacity and skill to perform the work. Bidders must be registered and active in eVA, as all submissions must be electronic. Required documentation includes a bid submission form, a detailed pricing schedule for various tree and shrub sizes, and signed acknowledgments of all addenda. The contractor must provide work estimates within 14 to 30 days depending on the order size and notify the project officer five days before and after installations. Payment is processed upon satisfactory performance, though the City may retain up to 5% of the order value until contract completion. Special conditions include compliance with the State and Local Government Conflict of Interests Act and E-Verify requirements for eligible employers.