U.S. Senate Oracle eProcurement Renewal

The U.S. Senate is soliciting proposals under solicitation number 2026-R-059 for the renewal of its Oracle eProcurement system, with responses due by 5:00 PM Eastern Time on May 15, 2026. The contract requires the provision of Oracle PeopleSoft HCM modules and Oracle Database Standard Edition with Premier Support, with performance running from May 30, 2025, to May 29, 2026. All work must be performed at the U.S. Senate in Washington, DC, under F.O.B. Destination terms, and contractors must comply with stringent Senate-specific security and data handling protocols, including mandatory U.S. citizen status for personnel requiring unescorted access, submission of background checks via USCP Form CP-491 and FD-258 fingerprinting, and strict prohibition against exporting or using Senate data for AI training. Proposals must be submitted exclusively via email to Holly_McDonald@saa.senate.gov with the subject line “2026-R-059,” and must include a completed Excel pricing table, signed Addendum to Commercial Agreements, valid SAM.gov registration with UEI, and OEM documentation if acting as a reseller. The evaluation is based on a Lowest Price Technically Acceptable (LPTA) methodology, where only technically compliant offers are considered, and award will go to the lowest-priced acceptable proposal. All submissions must be in searchable, non-editable PDF or editable Excel formats, and hyperlinks or external references are strictly prohibited. The Senate rejects automatic renewals, equitable remedies in contractor terms, and any contractual provisions that attempt to commit funds prior to Congressional appropriation. Invoicing must be electronic, submitted as non-editable PDFs to AP@saa.senate.gov, with payments made via direct deposit after enrollment with the Senate Disbursing Office. Contractors must report any data breaches to the Senate’s Security Operations Center within 24 hours and comply with unique administrative requirements, including the non-applicability of the Prompt Payment Act, FOIA, and Contract Disputes Act. The contract explicitly reserves the Senate’s unilateral right to extend the term and terminate for convenience, with liability limited to work completed prior to termination.