J--Udall Kitchen preventative maintenance
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of the Interior, through the Interior Business Center’s Acquisition Services Directorate, is soliciting preventive maintenance services for kitchen equipment at the Stewart Lee Udall Building in Washington, DC, under RFQ 140D0426Q0740. This is a total small business set-aside with a NAICS code of 811310 and a size standard of $12.5 million, and it will result in a firm-fixed-price contract awarded on a lowest price technically acceptable basis. The scope includes monthly, quarterly, and annual preventive maintenance tasks for kitchen hood systems, grease traps, plumbing, water heaters, and sewer lines, as well as emergency repair services capped at $20,000 per 12-month period across a base year and four optional years. Work must comply with NFPA 96, OSHA, NEC, DCMR, GSA standards, and manufacturer guidelines, with strict documentation requirements including before-and-after photos, R/Y/G condition coding, filter replacement logs, and service reports using standardized templates. All maintenance and repairs must occur onsite, and contractors are solely responsible for quality, safety, and compliance regardless of government inspection. Vendors are required to attend one of two mandatory site visits on August 3rd or 4th, 2026, and must submit a signed list of attendees with credentials and contact details. Proposals must be submitted electronically by August 14th, 2026, via email with the subject line “Quote for RFQ 140D0426Q0740” and adhere to a 25 MB file size limit per message, with multi-email submissions numbered sequentially. Offerors must structure proposals in three separate volumes: General Information including SAM registration and SF 1449, Technical Capability limited to ten pages, and Price information. All vendors must be registered in SAM.gov with an active UEI and submit a copy of their SAM registration page. The contract requires licensed technicians for refrigerant, electrical, and plumbing work, onsite supervision when subcontractors are present, and prior notice for all scheduled services. Emergency repairs may be authorized verbally but require a full written proposal within two business days. Payment will be processed electronically through the Invoice Processing Platform, and failure to meet technical standards will disqualify offers regardless of price. The Contracting Officer, Nick Lewicki, is the sole point of contact for all questions and correspondence.
General Info
Contract Value
$114,136Place of Performance
VA, USASet-Aside
Award Issued Date
Timeline
Organization & Contact Information
Full Description
Title: Udall Kitchen Preventative Maintenance for the Department of the Interior (DOI), Office of Facilities and Administrative Services (OFAS).
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR (Federal Acquisition Regulation Overhaul (RFO) subpart 12, as supplemented with additional information included in this notice.
This solicitation is being issued as a Request for Quote (RFQ). The solicitation number is 140D0426Q0740. The Government intends to award one contract as a result of this solicitation.
The Government is procuring this requirement as a small business set aside. The associated The North American Industry Classification System (NAICS) 811310: Commercial and Industrial Machinery and Equipment (except automotive and electronic) repair and maintenance with a size standard of $12.5M. The Product Service Code (PSC) is J045: Maintenance, Repair, and Rebuilding of Equipment.
SUBMISSION OF QUESTIONS
Questions related to this RFQ package must be submitted electronically via email to contact@example.gov. All questions must be received in writing no later than 10AM Eastern Time on August 5th, 2026. No oral questions will be accepted. All email inquiries must have ¿Questions ¿ RFQ # 140D0426Q0740¿ in the subject line. The Government¿s responses will be posted via an RFQ amendment (sam.gov).
SITE VISIT
A site visit will be scheduled for interested vendors on either Monday, August 3rd at 2:00PM or Tuesday, August 4th at 2:00PM. Interested vendors shall send an email to the CO at contact@example.gov with the subject line ¿RFQ 140D0426Q0740 Site Visit Attendance¿ with a list of all individuals attending from your company with company titles and phone numbers and day you wish to attend. All visitors are required to have a REAL ID to enter the building. All questions during the site visit shall be submitted in writing to the CO upon completion, and no questions will be answered during the site visit.
***VENDORS ARE REQUIRED TO ATTEND THE SITE VISIT IF THEY WANT TO PARTICIPATE IN THIS SOLICITATION. QUOTES THAT ARE SUBMITTED BY VENDORS WHO DID NOT ATTEND THE MANDATORY VISIT WILL NOT BE EVALUATED***
RFQ RESPONSE DUE DATE
Quotes are due no later than 10AM Eastern Time on August 14th, 2026. Responses shall be emailed directly to the CO at contact@example.gov. The quote email subject shall read ¿Quote for RFQ 140D0426Q0740¿. The message size limit is 25MB. Depending on the size of the files, multiple emails may be required to ensure proper receipt of all required documents. If multiple emails are required, each email should be numbered ¿1 of x¿, ¿2 of x¿ etc. in the subject line to show how many emails there are in total. This is an electronic solicitation release. All quotes are to be submitted electronically. Quotes that are mailed, hand delivered, or submitted by facsimile will not be accepted.
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Summary of Amendment One:
The purpose of amendment one is to: Incorporate the questions and answers as an attachment, update the price template based on questions received, update the RFQ and PWS based on questions received and updated security requirements. Instructions to offerors has been updated. All changes are highlighted in yellow.
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