Underground Utility Location Services

The City of Hollywood, Florida, has issued a Request for Proposal (RFP-366-26-JJ) dated December 3, 2025, seeking qualified firms to provide underground utility location services throughout the city. This solicitation requires contractors to furnish labor, materials, and equipment to accurately locate and mark various underground utilities including water, sewer, stormwater, and private utility systems. The city, a vibrant beachfront community with a population of approximately 153,000, spans about 30 square miles and is positioned between Miami and Fort Lauderdale, boasting significant infrastructure and extensive commercial activity. This contract supports citywide operations related to utility safety and infrastructure maintenance, ensuring compliance with local, state, and federal standards including OSHA and Chapter 556 for Underground Facility Damage Prevention. The contract term spans two years from the award date, with options for two successive one-year renewals and potential extensions up to 120 days. Bidders must electronically submit proposals by January 15, 2026, through the City’s OpenGov procurement portal. The evaluation process weighs technical factors heavily, with 25% assigned to the understanding of the city’s requirements and 10% to qualifications and experience, alongside a significant 60-point price evaluation, indicating a best-value trade-off award method emphasizing both price and technical merit. Vendors must provide thorough documentation including monthly progress reports, timestamped photos of locates, and records supporting invoices, all subject to City inspection and audit rights. Special contract conditions address conflict of interest disclosures, insurance, indemnification, and local business preferences, with a 5-point preference system favoring local Hollywood vendors who submit valid local business tax receipts. While no pricing data is provided in the solicitation, estimated quantities for various classes of locate requests are outlined, supporting bidder cost proposals. The City of Hollywood’s Public Utilities Department will oversee contract administration with Jaime Castillo serving as the project manager, ensuring technical and contractual compliance throughout the contract duration.