University Commencement Production Company

The University of Texas at Dallas is seeking a productions company to oversee all aspects of a large-scale commencement ceremony, including comprehensive planning and management of the event's technical and logistical elements. The selected vendor will be responsible for coordinating monthly meetings leading up to installation week, during which they will handle the setup of the stage, stage roof, LED screens, delay screens, sound systems, video components, recording capabilities, and seating arrangements. Additionally, the vendor must produce audio and visual content such as slides and voiceovers, and ensure accessibility features like closed captioning and an ASL viewing window are integrated into the screens. The contract, posted under solicitation number UTD20240724-LH, is open to responses until August 28, 2024, with an estimated value ranging from $500,000 to $1,500,000. The project is managed under the NAICS code 512110, indicating a focus on motion picture and video production services, and is categorized as a State, Local, and Education Department (SLED) procurement. The engagement aims to secure a capable production partner to deliver a seamless, accessible, and technically sophisticated commencement event in Texas.