UPS Maintenance and Repair

The Employment Security Department of Washington is soliciting bids for the maintenance and repair of 39 Uninterruptible Power Supply (UPS) units of various brands and sizes located at headquarters and support offices throughout the state. The scope of work includes batteries, control systems, inverters, and chargers, requiring 24/7 service availability. Key deliverables include two preventative maintenance visits during the first term—one of which must involve transferring operation to battery power—and subsequent annual visits if the contract is extended. Repair services must adhere to a strict response timeline, with a technician returning calls within 30 minutes and arriving on-site within four hours. All replacement parts must be new and meet original equipment manufacturer specifications, including full replacement of failed batteries. The contract is scheduled to end on December 31, 2027, and prohibits subcontracting. Eligible bidders must hold a minimum EL-07 Electrical Contractors License in Washington, be licensed to do business in the state, and employ factory-trained personnel. Award selection is based on the highest score derived from the quote, experience, and past performance, with the lowest quote receiving maximum points. Proposals must be submitted via email by December 11, 2026, as separate files for each appendix (Bidder Profile, Quote, Qualifications Cover Letter, Past Performance, and Disclosures). Payment is processed through the Statewide Vendor Payment system, and contractors must be registered with the Office of Financial Management to receive payment.