USCGC Cheyenne Chill Water Renewal

STATEMENT OF WORK (SOW) FOR USCGC CHEYENNE CHILL WATER PIPING RENEWAL CHEYENNE has multiple leaks in their chill water system piping due to system freezing. The ship currently has a non-operational chill water/air conditioning system and has an immediate need for technical support for tasks outlined in this Statement of Work (SOW). 1.0 GENERAL Background The 75 WLR asset, USCGC CHEYENNE, has a central chill water air conditioning system that supplies multiple fan coil units (FCU) which supply heat and cooling to various spaces on the cutter. The chill water piping froze which resulted in multiple ruptures throughout the cutter's chill water piping system. CHEYENNE's chill water piping needs to be replaced as soon as possible to minimize cutter climate concerns and possible crew fatigue issues to CHEYENNE's crew. Scope The scope of this contract is defined by the efforts and tools required to support USCGC CHEYENNE (WLR 75405). The Contractor shall provide all labor, materials, and tools necessary to renew the chill water piping system. OBJECTIVE The goal is to return CGC CHEYENNE's chill water piping system to designed system parameters. APPLICABLE DOCUMENTS Compliance Documents The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract: Surface Forces Logistics Center Standard Specification (SFLC Std Spec) 0000, 2020, General Requirements Reference Documents The following documents may be helpful to the Contractor in performing the work described in this document: Coast Guard Drawing (CGDWG) 75C-WAGL_3800_1, Rev 3, AUG 1963, HEATING & A/C CHILL WTR SYS (75401) SPECIFIC REQUIREMENTS/TASKS Unless otherwise stated, this contract applies to on-site support for USCGC CHEYENNE (WLR 75405) at its current location in St. Louis, MO. In some instances, such as with the trip report, the Contractor may complete work upon return to the home office. 2.1 Renew Chill water Piping The Contractor shall perform any inspections or evaluations, as deemed necessary, to determine best path forward prior to commencing work. 2.1.1 The Contractor shall remove all interferences to access chill water piping including but not limited to bulkhead/overhead paneling and insulation. 2.1.2 The Contractor shall furnish and install protective coverings to protect all non-affected items in the vicinity of the work area. 2.1.3 The Contractor shall remove and dispose of all existing chill water piping. 2.1.4 The Contractor shall renew all chill water piping with appropriate size and material piping IAW Section 1.4.2 and industry standards. 2.1.5 The Contractor shall upon completion of chill water piping renewal preform a pressure test to verify system integrity. 2.1.6 The Contractor shall install new pipe insulation to all renewed piping. 2.1.7 The Contractor shall repair any bulkhead/overhead framing deemed necessary during interference removal. 2.1.8 The Contractor shall reinstall all interferences removed in Section 2.1.1. 2.1.9 The Contractor shall remove and dispose of all protective coverings and any other miscellaneous refuse generated during the performance of this task. 2.2 Document Changes The Contractor shall configure all components in accordance with established industry best practices. 2.2.1 The Contractor shall reference Documents 1.4.2 when working onboard the asset(s). The Coast Guard will make available copies of the existing Drawing for this system. While performing work, if the Contractor notices discrepancies between the documented guidance and their best practices, it shall be annotated. Obsolete or inaccurate information must be corrected by Coast Guard personnel after the site visit. 2.3 Test Thoroughly and Document The Contractor shall ensure the system is fully functional by preforming a system operational test to be witnessed by Engineer Petty Officer (EPO) or the EPO's designated representative. 2.3.1 The Contractor shall provide a trip report documenting all findings no later than one week after returning to the home office. 2.3.2 The Contractor shall include in the trip report any system and design changes made during the visit. CONTRACTOR PERSONNEL 3.1 Qualified Personnel The Contractor shall provide qualified personnel to perform all requirements specified in this SOW. 3.2 Continuity of Support The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer's Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement. 3.3 Employee Identification 3.3.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name and the employee's name. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. OTHER APPLICABLE CONDITIONS 4.1 PERIOD of Performance The period of performance for this contract shall start on 11July2022 and not exceed 14 calendar days. 4.2 PLACE OF PERFORMANCE The primary place of performance will be the Department of Homeland Security on CGC CHEYENNE at 100 Arsenal Street, St. Louis, MO 63118 4.3 HOURS OF OPERATION Contractor employees shall generally perform all work between the hours of 0730 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW. Precise times may be negotiated with the cutter Engineer Officer (EO) as scheduling is subject to ship's operations. 4.4 TRAVEL Contractor travel may be required to support this requirement. All travel required by this task shall be provided by the Contractor at no expense to the Government. 4.5 Daily Progress Reports The Contractor shall hold a daily progress meeting with the Engineer Petty Officer and/or Commanding Officer upon arrival at the asset each morning of the visit. This report shall include a summary of all Contractor work performed, an assessment of technical progress, schedule status, and discuss any hazardous work conditions or necessary precautions the crew need to be made aware of prior to commencing work. 4.6 General Report Requirements The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications). 5.0 GOVERNMENT FURNISHED RESOURCES The Government will provide the workspace necessary to perform the on-site portion of Contractor services required in this contract, unless specifically stated otherwise in this work statement. The Government will also provide copies of the references cited in Section 1.4 upon Contractor arrival. The Contractor shall use Government furnished information, data and documents only for the performance of work under this contract, and shall be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer (KO). 6.0 CONTRACTOR FURNISHED PROPERTY The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in Section 5.0. GOVERNMENT ACCEPTANCE PERIOD The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted. 7.1 Corrections The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor's accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions. 7.2 Timeliness of Corrections The COR will have 15 business days to review deliverables and make comments. The Contractor shall have 15 business days to make corrections and redeliver. 7.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained. 8.0 DELIVERABLES ITEM SOW REFERENCE DELIVERABLE / EVENT DUE BY DISTRIBUTION 1 2.2.1 Equipment or Document Discrepancies 14 cal days post visit KO and COR 2 2.2.1 Red-lines to Reference Documents 1.4.2. 14 cal days post visit KO and COR 3 2.2.2 Supplemental and updated documentation to be added to Reference Documents 1.4.2. 14 cal days post visit KO and COR 4 2.3.1 & 2.3.2 Trip report documenting all findings 7 cal days post visit KO and COR