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USFS, Southern Research Station, North Building HVAC Repair

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1240BE26Q0091Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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Solicitation 1240BE26Q0091 is a Request for Quotation issued by the USDA Forest Service for HVAC repairs at the Southern Research Station North Building in Athens, Georgia. This project is a Total Small Business Set-Aside under NAICS code 238220, with a size standard of 19 million dollars in average annual receipts. The government intends to award a single Firm Fixed Price Purchase Order to a responsible contractor. The scope of work involves the replacement and repair of failed HVAC components, specifically focusing on actuators and fan motors for room fan coil units and addressing issues with air handling units. The government will provide 52 Honeywell Valve Actuators, and the contractor is required to provide a one-year warranty on all parts and labor. The estimated start date for the work is October 6, 2026, with a period of performance extending through March 19, 2027. Award decisions will be based on best value, evaluating five key factors: past performance, experience, a detailed work plan including safety and equipment procurement, a quality control plan, and price. To be considered, offerors must submit a completed schedule of items, responses to evaluation factors, a Buy American Certificate, and a signed SF-1449 by September 23, 2026, at 2:00 PM PST. All work must comply with OSHA regulations and applicable international and national building and electrical codes.

General Info

USDA Forest Service HVAC repairs in Athens, Georgia, for small business contractors.

Agency

Department Of Agriculture → Csa Northwest 3 Usda-FsView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

2674, GA, USA

Set-Aside

SBA

Documents

(6)

Solicitation 1240BE26Q0091 - HVAC Repairs

PDF•rfq

1240BE26Q0091 Attachment 2 - Schedule of Items

PDF•specifications

1240BE26Q0091 Attachment 4 - Service List

PDF•specifications

1240BE26Q0091 Attachment 3 - SOW for Athens North Building HVAC Repairs

PDF•sow

1240BE26Q0091 Attachment 5 - Buy American Certificate

PDF•buy-american-certificate

1240BE26Q0091 - USFS Southern Research Station North Building HVAC Repair

PDF•rfq

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Timeline

PhaseCombined Synopsis
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Organization & Contact Information

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AgencyDepartment Of Agriculture → Csa Northwest 3 Usda-Fs
Contacts1 person available
OfficePortland, OR, 972042829, USA
Organization / Agency
Department Of Agriculture → Csa Northwest 3 Usda-Fs
View Agency Profile
Office AddressPortland, OR, 972042829, USA
Contacts
Paula Winningham Contracting Officer
contact@example.gov

Full Description

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. 


Solicitation number:  1240BE26Q0091 is issued as a Request for Quotation (RFQ)


Project: USFS, Southern Research Station, North Building HVAC Repair


This acquisition  is a Total Small Business Set-Aside. The applicable North American Industry Classification Standard Code is 238220  The small business size standard is $19 million in average annual receipts. All responsible sources may submit a quotation which will be considered by the agency. 


Award Type: It is anticipated that a Firm Fixed Price Purchase Order will be awarded as a result of this synopsis/solicitation. The Government intends to make one award from this solicitation.  Therefore, to be considered responsive, contractors must submit pricing for all items.


Statement of Requirement:  The North Building (16-0001-ATH) is a 27,934 square-foot building, constructed in 1968. The building is a two-story concrete and brick structure and is primarily used as office space, with some supporting research laboratory and storage space. The building will be occupied during the execution of this work. 


An inspection of the HVAC system identified multiple system components that require replacement. The majority of these components are actuators and fan motors on room fan coil units (FCU). The remaining items are issues related to air handling units (AHU) and components. No potentially hazardous materials are expected to be encountered during the execution of this project. See Attachment 3 – Statement of Work for further information.


Location: USFS, Southern Research Station, 320 East Green St, Athens, GA 30602


Site Visit: The quoter is advised to visit the worksite to determine site conditions prior to submitting a quote.  The quoter is responsible for determining the amount of work.


To arrange site visit, contact: Ed Vaughan, phone 706-424-4131, email: edwin.w.vaughan@usda.gov


Estimated Start Work Date: October 6, 2026


Period of Performance: Date of Award through March 19, 2027


Submission of Quotes


To respond to this quote, email the following documents:


1) Attachment 2 – Schedule of Items – filled in and signed


2)Your written response to the Evaluation Factors. Adobe Acrobat or Word documents accepted. Failure to respond to evaluation factors will result in exclusion from the evaluation.


3) Attachment 5 – Buy American Certificate


4) Attachment 6 SF-1449: Sign Blocks 17a and 30 a, b, and c


Submit you Quote Package to email: paula.winningham@usda.gov no later than due date and time, September 23, 2026, 2pm PST.


Questions shall be submitted via email to: paula.winningham@usda.gov are due no later than three days prior to quote due date and time. This will ensure enough time to respond before the solicitation period ends.  Please include the solicitation name and number as the subject line of the email.

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