This Solicitation opportunity from Utah was posted on March 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Utah Schools for the Deaf and the Blind - Medicaid Billing Services

Closed

USBE-CC26314-RFPState & Local

Submission Closed03/26/2026, 11:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541219

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AI Contract Overview

The Utah State Board of Education (USBE) is seeking proposals through solicitation USBE-CC26314-RFP to contract a qualified provider for Medicaid billing services for the Utah Schools for the Deaf and the Blind (USDB). The contract aims to implement a documentation system that facilitates tracking health-related service delivery and streamlines the submission of Medicaid claims for eligible services. The desired solution must offer a user-friendly interface for service providers and administrators, support data collection for improving special education services, and integrate seamlessly with USDB operations at multiple organizational levels. The contract term is five years with a maximum budget of $30,000 annually, totaling $150,000, though expenditures may be less and costs must be all-inclusive, excluding reimbursable travel expenses. Award of the contract will go to the highest-scoring, responsible, and responsive Offeror as determined by an evaluation committee in accordance with Utah Procurement Code and administrative rules. Communication about the RFP is restricted to the designated procurement officer, and proposals must comply with all requirements, including providing requested information, responding to evaluation criteria, and possibly submitting product samples if requested. The USBE retains the right to conduct discussions and request best and final offers but may also award without discussions. The evaluation will focus on overall value, technical capabilities, and compliance with specifications, with proposals due by March 26, 2026.

General Info

Five-year Medicaid billing contract for Utah Schools for the Deaf and Blind, max $30,000 annually.

Agency

Utah

NAICS

541219 - Other Accounting Services

Place of Performance

UT, USA

Set-Aside

NONE

Documents

PII Questionnaire

q-and-a

High

USBE-CC26314-RFP - Mandatory Minimum Requirements

specifications

High

USBE-CC26314-RFP Medicaid Billing Services Cost Proposal Form

cost-proposal

High

USBE-CC26314-RFP Prerequisites Document

rfp

High

USBE-CC26314-RFP - Scope of Work: Medicaid Billing Services

sow

High

USBE-CC26314-RFP Technical Criteria - Medicaid Billing Services

specifications

High

USBE-CC26314-RFP Technical Evaluation Form

evaluation-scoresheet

High

USBE Standard Terms and Conditions for Goods and Services (rev. 10-2025)

standard-terms-and-conditions

High

USBE Supplemental Information Technology Terms and Conditions

specifications

High

GRAMA Claim of Business Confidentiality

other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMar 7

Solicitation

Response DeadlineMar 26

Deadline has passed

Submission Closed

03/26/2026, 11:00:00 PM UTC

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Organization & Contact Information

AgencyUtah

Contacts1 person available

OfficeUT, USA

Organization / AgencyUtah

Office AddressUT, USA

Contacts

Camille Clarke

contact@example.gov

Full Description

Issuing Procurement Unit: Utah State Board of Education
UTAH SCHOOLS FOR THE DEAF AND THE BLIND REQUEST FOR PROPOSALS SOLICITATION # USBE-CC26314-RFP MEDICAID BILLING SERVICES

This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Utah Schools for the Deaf and the Blind (USDB), is designed to provide interested Offerors with sufficient basic information to submit proposals. This RFP is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.
Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number: Utah State Board of Education is the issuing procurement unit and conducting procurement unit for this RFP (referred to as “USBE”). The reference number for this RFP is Solicitation # USBE-CC26314-RFP. This solicitation number must be referenced on all proposals, correspondence, and documentation submitted to USBE relating to this RFP.
Purpose of this Solicitation: The purpose of this RFP is to enter into a contract with a qualified Offeror to provide a documentation program that can track the delivery of health-related services and submit claims to Medicaid for allowable services provided. USDB is seeking a solution that provides an intuitive, user friendly experience for service providers and program administrators while streamlining documentation and billing processes to improve efficiency and support timely Medicaid claiming. The system must support the collection and use of data necessary to optimize the delivery of special education services and must support USDB business processes at the business office, school, and staff levels.
Contract Award: It is anticipated this RFP will result in a single contract award to the responsive and responsible Offeror with the highest score justified by the Procurement Code.
The contract resulting from this RFP will be for 5 years. However, USBE/USDB reserves the right to terminate the contract at any time in accordance with the provisions set forth in the USBE Standard Terms and Conditions.
Contract Budget: The maximum contract budget is $30,000.00 per year for a total of $150,000.00 for the duration of the contract. However, this is NOT a guaranteed total amount. You are not required to expend the entire amount of funds when calculating your cost proposal. Cost proposals exceeding these identified amounts will be considered non-responsive and ineligible for contract award.
Evaluation shall be based on the GRAND TOTAL of the contract.
NOTE: Costs MUST be all-inclusive. If travel for meetings, trainings, or other engagements is required, you must arrange and pay for your own transportation, meals, and lodging. Travel time and travel expenses shall NOT be included in any invoice to USBE.
Additional Information: Offerors are prohibited from communications regarding this RFP with the USBE/USDB staff, evaluation committee members, or other associated individuals EXCEPT the USBE procurement officer overseeing this RFP.
Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.
If applicable, Offerors may be required to submit product samples to assist the head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the RFP. Product samples must be furnished free of charge unless otherwise stated in the RFP, and if not destroyed by testing, will upon written request within any deadline stated in the RFP, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the RFP by the procurement unit.
USBE/USDB reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably eligible of being selected for award, followed by an opportunity to make best and final offers pursuant to the Utah Procurement Code and applicable administrative rules, but proposals may be accepted without discussions.
Proposal Content and Evaluation: The provisions of this RFP are not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to demonstrate Offeror's ability to provide USDB with a solution.
Each proposal received shall be evaluated as outlined in this RFP, the Utah Procurement Code, and applicable administrative rules in the Utah Administrative Code.
To be responsive and responsible Offerors must review and respond to the following sections of this RFP:
Requested Information: The Requested Information section includes the prerequisites all Offerors must read and agree to in order to respond to this RFP. Files: The Files section includes the standard contractual terms and conditions applicable to this RFP, as well as other documents associated with this RFP. Questions: The Questions section contains questions to which Offerors must respond in order to submit a proposal. This section also includes the objective and subjective criteria that will be used to evaluate proposals, including mandatory minimum requirements and technical criteria.
To determine which proposal provides the best value to USBE, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of the Utah Procurement Code and applicable administrative rules, using the criteria described in this RFP.
Offerors must review each section carefully.
After the evaluation and final scoring of proposals is completed, USBE shall award the contract as soon as practicable to the responsive and responsible Offeror eligible for award, subject to the Utah Procurement Code and applicable administrative rules, provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-709(2)(b) and applicable administrative rules.