Utilities Privatization - Privatization of the Electric Utility System at Norfolk Naval Shipyard, VA

DLA Energy, in conjunction with the United States Navy, plans to offer the privatization of the Electric Distribution (NAICS 221122) utility system at Norfolk Naval Shipyard, Virginia.

Utilities Privatization (UP) is defined as the transfer of ownership and responsibility to a municipal, private, regional, district, or cooperative utility company or other entity, for the operations, maintenance, repair, future upgrades, and future utility systems replacements.  The conveyance may consist of all right, title, and interest of the United States in the utility system.  UP will be accomplished in accordance with 10 U.S.C. §2688 – Utility Systems: Conveyance Authority. 

As a result of this solicitation, the Contractor(s) will be selected to assume ownership of the Electric utility systems.  The new owner(s) shall operate and maintain the system and provide utility services to the Government.  Any resulting contract, if awarded, will require the Contractor to furnish all facilities, labor, materials, tools, and equipment necessary to own, maintain, and operate the utility system.  All responsibility for maintaining reliable service, including such items as environmental compliance, maintenance costs, major system renovations, construction, equipment, manpower, and overhead costs shall become the utility system owner’s responsibility.  The Contractor shall manage the maintenance, repairs, replacement, etc., of the system to ensure continuous, adequate, and dependable service for each Government or tenant connection within the service area.  The Contractor shall be responsible for funding all capital investments required to acquire, maintain, and operate the utility system in a safe, reliable condition and to meet the requirements listed in the contract. 

Real property interests will be conveyed in the form of a Right of Access or an Easement as a reference to the resultant contract.  The utility system will be conveyed via a Bill of Sale after a transition period to be determined by the Contractor.  Past performance information from potential offerors shall be submitted as directed in the solicitation.

A Sources Sought Notice for this requirement was previously publicized under solicitation number SP0600-24-R-0800 on November 14, 2023.  The Sources Sought Notice has closed and market research is complete.  This requirement will be unrestricted.  All responsible sources are encouraged to submit an offer.    

Other-than-small businesses are required to submit a subcontracting plan with their offer.  Interested sources may contact Andrew Urben, Contracting Officer at andrew.urben@dla.mil, Catherine Lynn, Contract Specialist at catherine.a.lynn@dla.mil, or Brandon Moses, Contract Specialist at brandon.moses@dla.mil to be added to our offeror mailing list.    

Secure Documents

As this requirement will be an unrestricted, competitive action, several of the solicitation documents will be posted as “secured” on the SAM.gov Contract Opportunities website.  In order to view those documents, vendors will need to obtain special access.  The process of obtaining access is somewhat lengthy, therefore all interested vendors are encouraged to begin that process as soon as possible.  Instructions for obtaining access are provided below.

Should any party have issues with obtaining access to SAM.gov or the secure documents, they must notify the contracting office no later than September 19, 2025.  Notifications to the contracting office of the inability to access secure documents after that suspense will not be a consideration in extensions to the Request for Proposal date.  To ensure all parties are able to retrieve secure documents for this solicitation, a test document has been placed under secure package: SP0600-21-R-0800. 

Instructions for access to the Contract Opportunities Controlled Site

To access the controlled, but unclassified, documents in the SAM.gov system, Offerors are required to be registered in SAM.gov.  A CAGE Code and Unique Entity Identifier (UEI) are created through the SAM.gov registration process at https://sam.gov/.

Offerors must create a login.gov account in SAM.gov.  Instructions are below.  For additional help, contact the Federal Service Desk at www.fsd.gov or toll free at 1.866.606.8220.

1. To link to an existing login.gov account
   
   1. From https://sam.gov/ go to sign in on the toolbar.
   2. Enter an email address and password for the existing login.gov account.
   3. Offerors will then receive an email to associate the existing login.gov account with SAM.gov. Offerors will now use this login.gov account to sign into SAM.gov. New users will be asked to complete their SAM.gov profile.
2. To create a new login.gov account
   1. From https://sam.gov/ go to sign in on the toolbar.
   2. Select create an account.
   3. Enter an email.
   4. Offerors will receive a link with a security code via email. Go to the link and enter that security code and press continue.
   5. Create a password. Press continue.
   6. Select the method to receive one-time security codes in the future. Note: The recommended method is Text message/SMS. As part of the registration process, Offerors will be prompted to select a second authentication method.
3. Once the login.gov user account is created, sign in at SAM.gov and navigate to the solicitation using the “Search Contract Opportunities” link. 
   1. Click on a controlled attachment to initiate the request for access.
   2. A message will appear stating “You are not on Authorized Parties List. To get added to the Authorized Parties List Contractors must submit form DD2345 or you can request for Request access.”
   3. Enter a “Reason for Access” and click Submit. Offerors will be notified of the response to the request.
   4. Please note that Offerors will now need to request access for each attachment individually.
4. Offerors that already have Joint Certification Program (JCP) certification are encouraged to verify its information in the JCP system at https://www.public.dacs.dla.mil/jcp/ext/. Incorrect information may result in rejection of request and delays in access to controlled documents.
5. Instructions for obtaining JCP certification or for correcting a current JCP certification are as follows:
   1. Applicants for JCP certification are required to have an updated and correct SAM.gov registration, UEI, CAGE Code, and login.gov account.
   2. Applicants for JCP certification are required to complete a NIST assessment and upload it to SPRS.  NIST assessments are valid for 3 years, must be documented in SPRS, and must be current more than 90+ days.
   3. Applicants must review and completion the Introduction to Proper Handling of DoD Export-Controlled Technical Data through https://www.dla.mil/Logistics-Operations/Services/JCP/. 
   4. All applications must be completed through the JCP Portal. The portal may be accessed through https://www.dla.mil/Logistics-Operations/Services/JCP/ or directly at https://www.public.dacs.dla.mil/jcp/ext/.
      1. Click the Registration link below the Login button to navigate to the Registration page.
      2. Register either with a username and password. The Register – User Name and Password page is for use by users not in possession of a Government Common Access Card (CAC).
      3. All JCP Portal users logging in with a username and password must enable Two Factor Authentication (TFA) on the JCP Portal account.
         1. Log in to the JCP Portal account with the username and password.
         2. A prompt requires the TFA set-up on the account.
         3. Set-up Google Authenticator on a smartphone.
         4. Google Authenticator will be used upon each log in attempt.
         5. Either scan the QR code in the Google Authenticator application or manually enter the verification code. Select verify and save.
      4. After registering, click Profile in the header of the main page. To update your Profile information (First Name, Last name, Email, or Telephone), make a change in any or all the form fields and save by clicking the Save button.
      5. Upon first login after registration, an organization will not be attached to the profile. The Dashboard page will display an Actions drop down in the upper right corner. Click either Request to Join an Organization or Create New Organization.
   5. Applicants will complete the DD Form 2345, Military Critical Technical Data Agreement, through the JCP Portal.
   6. Notify the DLA Energy Solicitation POCs of the request submission together with company name and CAGE Code used on the request form.
   7. The JCP office will contact the Offeror with additional instructions.
   8. JCP will return an approved and signed certified form, which will include the certification and expiration date.
   9. For assistance with the DD2345 or to inquire about the acceptability of providing documentation electronically, please contact the U.S./Canada Joint Certification Office, DLIS:

U.S./Canada Joint Certification Office

Logistics Information Services

Federal Center, 74 Washington Ave., North

Battle Creek, Michigan USA 49037-3084

Phone: 877-352-2255

E-mail: JCP-Admin@DLA.MIL

1. Once approval is received, it can take up to 24 hours for the JCP information to reach all systems.
2. Once Offerors receive the approved DD2345 from JCP, have verified the status, and have verified that all information is correct and matches the SAM registration for the same CAGE Code at https://www.public.dacs.dla.mil/jcp/ext/, follow the steps for requesting access to controlled documents in #3, above.
3. All JCP account registrants must log in to the JCP Portal at least every 35 days to keep their accounts active. Accounts not active past 35 days will be disabled. A warning email from j62.dacs@dla.mil will be sent five (5) days and then one (1) day prior to your account being locked. If you find that your account is locked/disabled, please go to the DACS Portal: https://www.public.dacs.dla.mil/portal/ and click the "Unlock Account" link. You will need to provide your username and email address to unlock/enable your JCP Portal account.
4. Further JCP account instruction may be found at https://www.dla.mil/Logistics-Operations/Services/JCP/.