V--Event Hosting to include catering, lodging, and conference support.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation is 10450317 and is issued as a Request for Quote (RFQ). Request for Quotes are due by 31 Jan 2014, 4:00 p.m. (PST). The RFQ will result in a firm fixed price contract. This solicitation is 100% set-aside for small businesses. The North American Industry Classification System (NAICS) codes for this acquisition is 721110 and 721120. The United States Property and Fiscal Office of the Oregon Army National Guard is soliciting quotes to procure the following supply or services: Provide the following event support in the Roseburg Oregon area for the Oregon Army National Guard on 8 Feb 2014. Attached are additional requirements for childcare room/meals. CLIN 0001: Conference Room Provide 1 main conference room, to comfortably accommodate 540 adults in a quote mark rounds quote mark setting with water and coffee provided throughout the conference, hours 0600 - 1700. Provide 1 podium and stage available for the main conference room, to be set up/taken away when needed. Including Audio Visual Package to include: Projector, projector screen, laptop, sound system, and 2 wireless microphones per conference room, hours of 0600-1700. Audio/Visual personnel readily available for any malfunctions or assistance needed and to be available throughout conference times. CLIN 0002 Smaller Conference rooms Provide 3 breakout conference rooms (smaller group sessions) to comfortably accommodate 160 adults each in a classroom quote mark setting with water provided during sessions, hours 0600 -1700, breakout rooms can be formed from the main event with soundproof air walls if the space can accommodate. Including Audio Visual Package to include: Projector, projector screen, laptop, sound system, and 2 wireless microphones per conference room, hours of 0600-1700. Audio/Visual personnel readily available for any malfunctions or assistance needed and to be available throughout conference times. CLIN 0003 Facility Accommodations Provide 30 tables and 60 chairs set up for our vendors preferably outside of the main conference room in the hall way. If a hallway space is not available due to fire code a lobby area will be suffice as long as it will comfortably accommodate the vendors hour of 0600-1700. Wi-Fi readily available throughout conference times. Provide access to the vendor area prior to the event for setup purposes. CLIN 0004 Catered Breakfast Provide Continental breakfast (coffee, juice, fruit and pastries) for 540 adults, hours 0745 - 0930. To be provided in the main conference area. Must be within the per diem rate in your area. CLIN 0005 Catered Lunch Provide Catered lunch buffet style for 540 adults set up in the main conference room, hours 1130 - 1230. Must be within the per diem rate in your area. The POC for this contract will pick the menu items available at the per diem rate no later than February 1, 2014. Clean up and reset up of conference room to be completed by venue staff by 1300. CLIN 0006 Childcare Rooms Provide 3 additional conference rooms for childcare to comfortably hold 230 children in accordance with our childcare requirements, see attached quote mark Childcare Requirements quote mark . Room requirement is approximately 35 sqft per child. Hours 0600 -1700 CLIN 0007 Children's Lunch/Snacks Provide Children's lunch and an AM/PM snack for 230 children to reflect our childcare requirements, see attached quote mark Childcare Requirements quote mark for times and acceptable/preferred menu items. These meals will be eaten by the children in the childcare rooms they are assigned to. CLIN 0008 Small conference rooms Provide two smaller conference rooms for private counseling sessions. Rooms must be closed off for confidentially purposes. CLIN 0009 Lodging Double Rooms 7 February Provide 75 double rooms for the night of February 7th 2014, a rooming list will be sent to the venue, please provide a cutoff date to release any rooms without penalty/charge. CLIN 0010 Lodging Double Rooms 8 February Provide 10 double rooms for the night of February 8th 2014, a rooming list will be sent to the venue, please provide a cutoff date to release any rooms without penalty/charge. The Oregon Army National Guard will separately contract for childcare services. Requirements for your quote: Please submit a quote on your company letterhead showing a price per contract line item (CLIN) with at total price at the bottom. Include the following information on your quote: cage code, tax id number, company name, phone number, contact, and email. Please note that the facility must be located within the Roseburg area (30 mile radius) to be considered. The lodging and conference rooms must be at the same venue. The Oregon Army National Guard intends to directly contract with the venue and will not consider quotes from a third part contractor. Offerors must be registered on the Systems for Award Management database (SAM). Information concerning SAM requirements may be viewed via the Internet at https://www.sam.gov/portal/public/SAM/ or by calling the SAM Registration Centers at +1 (555) 000-0000. Only contractors who are registered in the Systems for Award Management (SAM) can be awarded a contract. Offerors must have electronic funds transfer (EFT) capability. Offerors proposals shall be valid for a minimum of 30 days to be acknowledged in the offerors proposal. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the Systems for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/, at Wide Area Work Flow (WAWF) at http://wawf.eb.mil, and at Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. FAR 52.204-7. FAR 52.204-99 System for Award Management Registration (August 2012) (DEVATION) (If Applicable) Brand Name or Equal (for commodities when purchase description is brand name or equal) FAR 52.212-1, Instructions to Offerors-Commercial, FAR 52.212-2 Evaluation-Commercial Items Evaluation. The Government will award a contract resulting form this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, lowest price of all item quote mark all or none quote mark . FAR 52.212-3, Offerors Representation and Certifications Commercial Item or complete electronic annual representations and certifications at http//orca.bpn.gov., FAR 52.212-4 Contract Terms and Condition-Commercial Items; FAR 52.212-5 (DEV) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Item are incorporated by reference, however, for paragraphs (b) and (c) the following clauses apply. FAR 52.222-21 -Prohibition Of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-35- Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; FAR 52.222-36 Affirmative Action for Workers With Disabilities; FAR 52.222-37 -Employment Reports On Disabled Veterans And Veterans Of The Vietnam Era; FAR 52.222-41 Service Contract Act of 1965; FAR 52.222-44 Fair Labor Standards act and Service Contract Act-Price adjustment; FAR 52.222-54 Employment Eligability Verification: FAR 52.228-5 Insurance-Work on a government Installation; FAR 52.232-33 -Payment by Electronic Funds Transfer--Central Contractor Registration; FAR 52.232-36, Payment by Third Party; FAR 52.225-1, FAR 52.211-6, Brand Name or Equal (for commodities when purchase description is brand name or equal) FAR 52.211-17 Delivery of Excess Quantities (for multiple quantities), FAR 52.219-6, Notice of Total Small Business Set-Aside (if applicable), FAR 52.219-28, Post Award Small Business Representation (if applicable) FAR 52.222-50, Combating Trafficking in Persons, FAR 52.225-13, FAR 52.253-1 -Computer Generated Forms (when contractor is required to submit data), DFARS 252.211-7003 Item Identification and Valuation, DFARS 252.212-7000, Offeror Representations and Certifications - Commercial Items DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items DFARS 252.225-7000, Buy American Act (BAA) - Balance of Payments Program Certificate (when applicable) DFARS +1 (555) 000-0000, BAA - Balance of Payments Program (when applicable) DFARS 252.225-7002, Qualifying Country Sources as Subcontractors DFARS 252.225-7012, Preference for Certain Domestic Commodities DFARS 252.232-7003, Electronic Submission of Payment Requests (WAWF instructions provided at time of award) DFARS 252.243-7002, Request for Equitable Adjustment (when applicable) DFARS 252.246-7000, Material Inspection And Receiving Report DFARS 252.247-7023, Transportation of Supplies by Sea, Alternate III. This announcement is the solicitation which will result in a firm fixed-price contract. Point of Contact: Offerors can submit their proposal to: Nicollette Kennemer at contact@example.gov and contact@example.gov or Via Fax at +1 (555) 000-0000