Valuebase - Sole Source Justification

Deschutes County has determined that Geo Land Solutions dba Valuebase is the sole source provider of AI-powered applications specifically designed for property tax assessors and appraisers, resulting in a sole source justification under solicitation number 6176. The contract requires the provider to deliver professional services aligned with the technical and functional needs of property tax operations, with performance expected to occur within Oregon, though specific performance locations are not detailed. The agreement is governed by a comprehensive set of terms and conditions inherited from the City of Hartford’s professional services framework, despite the contracting agency being in Oregon, which includes obligations related to insurance, recordkeeping, ownership of deliverables, indemnification, and compliance with legal and regulatory standards. The provider must carry substantial insurance coverage including commercial general liability, professional liability, cyber liability, pollution liability, automobile liability, excess liability, and workers’ compensation, all with minimum limits of $1,000,000 per occurrence, with Deschutes County required to be named as an additional insured on a primary and non-contributory basis and with a waiver of subrogation. All work product, including digital files, artwork, and reports, becomes the exclusive property of the county upon creation, and the provider must indemnify the county against claims arising from negligence, breach of contract, or personal or property damage. The contract requires adherence to anti-discrimination and affirmative action policies, prohibits conflicts of interest involving county personnel, and mandates compliance with all applicable federal, state, and local laws. Invoicing must reference the county’s order number, payment is due within 30 days of receipt of a compliant invoice, and the provider must maintain fiscal records for three years post-termination, subject to audit. The contract is contingent upon the availability of appropriated funds, allowing either party to terminate if funding is not secured, and prohibits the use of the county’s name or logo in public marketing without written consent. The provider must also maintain all necessary licenses and permits, remain current on all tax obligations, and cannot assign or subcontract any portion of the work without prior approval. A completed IRS Form W-9 is required to ensure proper tax reporting, and while specific pricing details are not disclosed, the agreement is structured as a sole source procurement based on the unique, proprietary nature of the AI applications offered by Valuebase.