VAM Nashville Shuttle Service

The Tennessee Department of General Services is soliciting bids for a three-year contract to provide Vehicle Asset Management shuttle services in Nashville, with two optional one-year renewal periods that could extend the total contract duration to five years. The solicitation, numbered 32101-13949, is issued under the NAICS code 485113 and is managed by the Central Procurement Office. Bids must be submitted electronically through the State’s EDISON Supplier Portal by August 7, 2026, with a pre-response conference scheduled for July 23, 2026. Performance is set to begin on September 1, 2026, and will include weekday shuttle services at 22,000 hours annually, on-call shuttle services for 24 days per year, and special event transportation via mini buses and motor coaches for 30 days each per year. All services must be delivered F.O.B. destination, and pricing is to be submitted by vendors for each line item, though no unit prices are pre-filled in the solicitation. The contract will be awarded under a Lowest Price Technically Acceptable model, meaning the lowest bid meeting all mandatory technical and compliance requirements will be selected. Vendors must comply with a range of state-specific requirements, including holding a valid Tennessee contractor’s license, maintaining current proof of insurance, and adhering to Tennessee’s Iran Divestment Act, prohibition on participation in the boycott of Israel, and attestation that they are not a foreign adversary company. Compliance with Energy Star standards is required for applicable equipment, and all used vehicles must retain unaltered manufacturer serial numbers and identifying labels. The State has the right to take over any service at any time with 30 days’ notice, and the contractor waives all claims related to such takeovers. Contractor employees are not restricted from working for the State after contract termination to prevent organizational conflicts of interest. Invoicing must be submitted on official letterhead within 30 days of service, with remittance addressed to designated State personnel. All contractual obligations related to confidentiality, indemnification, and prohibited advertising will survive contract termination. Vendors must maintain accurate contact information in the EDISON portal, as passwords expire every 90 days and system inactivity will result in automatic logout. No federal procurement clauses, military standards, or accounting codes are applicable; the framework is governed entirely by Tennessee state laws and internal procurement policies.