Vanpool Operations and Management Services

Pinal County Air Quality Control District is soliciting proposals for Vanpool Operations and Management Services under solicitation number 265831, with responses due by June 23, 2026. The contract requires a qualified vendor to manage and operate an employee vanpool program within Pinal County, Arizona, including providing vehicles, a web-based and mobile platform, fuel card administration, reporting, customer support, and roadside assistance. The vendor must maintain a physical office within 150 miles of Pinal County and is prohibited from using consignment or subcontracting arrangements. The program is funded by an annual County subsidy of $72,799, with the possibility of four one-year renewals, though option pricing is unspecified. The vendor must comply with Arizona Revised Statutes including E-Verify mandates, public records laws, and PII protection standards under A.R.S. § 18-551, and adhere to NIST SP 800-160 Rev. 2 for cybersecurity. All technology and documents must meet WCAG 2.1 Level AA accessibility requirements, with a VPAT or equivalent statement submitted as part of the proposal. Proposals must be submitted as a single PDF via the Bonfire Purchasing System and cannot exceed 25 pages in the main body, with exhibits and pricing forms excluded from the count. Offerors must provide their Universal Entity Identifier, demonstrate at least five years of experience serving government or large employer clients, and submit required insurance documentation including $1 million commercial crime coverage, workers’ compensation with 10-day cancellation notice, and a waiver of subrogation in favor of the County. The evaluation is based on a best-value trade-off approach, prioritizing experience, platform usability, reporting capability, emergency response time within two hours, fuel-efficient vehicle compliance, and cost. All intellectual property developed under the contract remains with the vendor, but the County retains government purpose rights. Contractors must retain records for three years, allow audit access, and ensure all personnel are verified through E-Verify. Late, incomplete, or non-compliant submissions will be rejected, and confidential information must be clearly marked with redacted public versions provided to preserve eligibility under Arizona’s public records law.