This Solicitation opportunity from Florida was posted on August 28, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Venue & Event Management Software

Closed

RFP TDD 77-26State & Local

Submission Closed09/25/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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AI Contract Overview

Okaloosa County, Florida, is soliciting proposals under RFP TDD 77-26 for an enterprise-grade venue and event management software system to replace its current Ungerboeck/Momentus solution. The goal is to implement a configurable, high-standard system to manage operations and reporting across multiple existing sites, including the Destin-Fort Walton Beach Convention Center, Rigdon Center, and Baker Recreation and Equestrian Center, as well as future properties like Shoal River Preserve and Highway 98 Venue. Key technical requirements include the migration of ten years of event data, integration with Workday and DocuSign, and the provision of at least five days of onsite training. The project requires a comprehensive solution covering the entire event lifecycle, from sales and marketing to contract administration and financial reporting. The contract is structured for an initial three-year term with two optional one-year renewals. Final acceptance is contingent upon a minimum of four weeks of testing by a County representative. Proposers are evaluated based on their qualifications, the completeness of their proposed solution, pricing for the first three years, and a minimum of three references from multi-venue organizations, including at least one public sector client. The selected contractor must meet stringent insurance requirements, including one million dollars in coverage for general liability, professional liability, cyber liability, and business automobile liability. Proposals must be submitted electronically via OpenGov by September 25, 2026.

General Info

Okaloosa County seeks venue management software for multiple sites with a September 2026 deadline.

Agency

Florida → Tourist Development

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

FL, USA

Set-Aside

NONE

Documents

RFP TDD 7726 - Venue & Event Management Software

40 pages · rfp

High

RFP TDD 7726 - Venue & Event Management Software

39 pages · rfp

High

TDD 77-26 Draft Agreement - Venue and Event Management Software

contract-document

High

VMS Scope - Venue & Event Management Software RFP

9 pages · rfp

High

Okaloosa County Draft Agreement - Contract ID 77-26

15 pages · contract-document

Low

Ticket-75625 IT Purchase Approval Email

2 pages · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 28

Solicitation

Response DeadlineSep 25

Deadline has passed

Submission Closed

09/25/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyFlorida → Tourist Development

Contacts2 people available

OfficeCrestview, FL, 32531, USA

Organization / AgencyFlorida → Tourist Development

Office AddressCrestview, FL, 32531, USA

Contacts

Leslie McgheeSr. Financial Analyst

contact@example.gov

+1 (555) 000-0000

CeCelia VandenBroeckPurchasing Agent I

contact@example.gov

+1 (555) 000-0000

Interested Companies (28)

Argo Cyber SystemsPensacola, FL, FL

NewGen Business SolutionsScottsdale, AZ

850 IT ServicesFort Walton Beach, FL

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Full Description

The County is looking to improve operations through the use of a venue management system that will significantly lower the total cost of operation, and provide management with a clear and precise enterprise-grade software system. The contractor shall be qualified and experienced in the industry and propose best practices currently used. The goal of this project is to provide a solution that will create an efficient and configurable workflow and allow management to manage operations and create meaningful and accurate reports. Ten (10) years of event data will be migrated to the new system. Proposals are being requested for services as described and specified within this document. Any omissions from these specifications and supplemental specifications of any details or descriptions concerning any point, product, or service shall be regarded as meaning that only the best commercial practices are to prevail, and only services of the highest standards are required. Interpretations of these specifications shall be made upon the basis of the preceding statement during award consideration. The County is dedicated to incorporating the best available, most effective, and efficient practices necessary to achieve the optimum use of resources. Notwithstanding the requirements and expectations for the systems and services included in this RFP, the County is interested in reviewing progressive ideas. Therefore, respondents are encouraged to suggest alternatives, which will be given full consideration by the County. The respondent must fully document all costs and thoroughly explain the anticipated benefits of the suggested alternatives to the County in their RFP response. The County shall consider hosted solutions that are owned and operated by a service provider but will not consider proposals for outsourcing.