This Solicitation opportunity from Texas was posted on September 15, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Venue Rental with Catering for 2025 Safety Awards Banquet

Closed

601330000044527State & Local

Submission Closed09/29/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 722320

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Fairfax, VA - Delivered Catered Lunches, Beverages, and Refreshments - Two days in June 2027

Solicitation # QQ-129720

The Commonwealth’s Attorneys’ Services Council (CASC) is soliciting bids from licensed and insured food vendors to provide catered lunches, beverages, and refreshments for approximately 20 people on June 15 and 16, 2027, in Fairfax, Virginia. Deliveries are required at 3730 Blenheim Blvd, with lunches arriving by 11:45 a.m. and beverages and snacks provided for morning and afternoon breaks. The agency explicitly prohibits third-party companies or event planners from bidding. This procurement is contingent upon the confirmation of federal funding, which is expected by December 11, 2026. Bidders must submit their quotes through the eVA portal, ensuring that lunch pricing is on a per-person basis and does not exceed the GSA per diem rate of $26 for the Fairfax/Northern Virginia area. Service charges are capped at 20%, and beverages and refreshments will be billed based on actual consumption. Vendors are responsible for providing necessary equipment to keep hot food at temperature and deciding whether to include utensils in their bid. Payment will be issued via credit card within 30 days of invoice receipt, or by check if a W-9 is provided. All vendors must comply with the Virginia Vendors Manual and relevant anti-discrimination and ethics laws.

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704-23168QQ - HR Holiday Meal Event

Solicitation # QQ-130511

Eastern State Hospital, an agency of the Commonwealth of Virginia located in Williamsburg, is soliciting bids for a one-time purchase of a traditional holiday meal. The required catering must include a full selection of entrees and sides, with delivery scheduled for Thursday, December 10th, at 10:00 AM EST. Interested responsive and responsible bidders must submit their proposals by the deadline of October 30, 2026. This solicitation, identified as QQ-130511, is managed by Molly Turner, who serves as the primary point of contact for the procurement process.

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POSTED

6 days ago

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in 3 days

AI Contract Overview

The contract involves providing venue rental and catering services for the 2025 Safety Awards Banquet organized by the Texas Department of Transportation's Houston District. It is a fixed-price, single-event procurement with an estimated total value between $50,000 and $150,000, requiring vendors to submit detailed responses via an electronic solicitation process. The solicitation, posted on September 15, 2025, with responses due by September 29, 2025, emphasizes strict adherence to submission guidelines, including separate documentation for execution, legal compliance, and acknowledgment of addenda, all to be submitted in PDF format with a combined size not exceeding 20 MB. The award will be based on a best value approach, primarily considering price and conformance to specifications, with additional factors such as past performance, delivery capability, and quality also influencing the decision. The contractual framework is governed by Texas state statutes and TxDOT-specific terms, with no explicit FAR clauses incorporated. Key legal provisions include compliance with applicable laws, automatic incorporation of changes due to legal updates, and clauses addressing termination, remedies, severability, amendments, and dispute resolution. The contract mandates that all goods and services meet industry standards, OSHA requirements, and quality standards, with provisions for inspection and acceptance at TxDOT’s discretion. Payment procedures specify electronic invoicing to designated addresses, with detailed requirements for invoice content, and emphasize that all costs are fixed and all-inclusive, covering delivery and handling. Special clauses address security planning, personnel qualifications, insurance, compliance with anti-discrimination laws, and prohibitions against conflicts of interest, ensuring that all aspects of event execution and service delivery align with legal, safety, and ethical standards.

General Info

Agency

Texas Department of Transportation

NAICS

722320 - Caterers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

Solicitation 601330000044527 - Venue Rental with Catering for 2025 Safety Awards Banquet

53 pages · ifb

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 15

Solicitation

Response DeadlineSep 29

Deadline has passed

Submission Closed

09/29/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas Department of Transportation

Contacts1 person available

OfficeN/A

Organization / AgencyTexas Department of Transportation

Office AddressN/A

Contacts

Maria Felan

contact@example.gov

+1 (555) 000-0000

Full Description

Venue Rental with Catering for 2025 Safety Awards Banquet for the Houston DistrictNOTE: ALL INFORMATIONOR CHANGES RELATED TO THIS SOLICITATION WILL BE POSTED ON THIS WEBSITE.RESPONDENTS SHOULD MONITOR THIS WEBSITE FOR ANY ADDENDUMS, ADDITIONALDOCUMENTS, QUESTIONS AND ANSWERS, OR CHANGES. THE RESPONSE DUE DATE AND TIME SPECIFIEDON THIS POSTING IS THE DUE DATE AND TIME FOR SUBMITTAL OF RESPONSES. RESPONSESUBMITTALS WILL NOT BE ACCEPTED AFTER THIS DATE AND TIME.