Veterinary Medical Supplies, Equipment and Pharmaceuticals

This Invitation to Bid (ITB) solicits qualified vendors to supply veterinary medical supplies, equipment, and pharmaceuticals to support the Seattle Animal Shelter’s operations, replacing two prior contracts, one expired and the other nearing expiration. The contract aims to establish a pool of vendors to provide durable medical equipment, consumable veterinary supplies, and pharmaceuticals on an as-needed basis, with an average historical annual spend of approximately $110,000. The contract period is five years with an optional two-year extension, and deliveries are required within three business days after an order is placed, with FOB destination terms indicating vendor responsibility for risk until acceptance at the Shelter’s specified location in Seattle, Washington. Bids will be evaluated primarily on lowest price among technically compliant proposals, requiring vendors to meet minimum line item supply thresholds and provide proper documentation such as W-9 forms and state business identifiers. Vendors must ensure products meet applicable specifications or approved equals, comply with local and federal regulations including relevant safety and environmental standards, and support equity goals by engaging women- and minority-owned businesses through a required subcontracting outreach plan. Contract administration is handled by the City’s Purchasing Division, with all invoices needing to reference purchase order numbers and adhere to prevailing wage and certification requirements. Key contract provisions restrict subcontracting without prior written approval, require notification for personnel changes critical to performance, and prohibit assignment without consent. Shipping, packaging, inspection, and acceptance protocols emphasize protection of goods in transit and City’s right to reject or require replacement of nonconforming items. The solicitation limits submissions to electronic responses via the City’s procurement portal by the May 14, 2026 deadline.