Video Data Collection for Public Safety

Amendment 0002: The purpose of this solicitation amendment is as follows - 1) to provide answers to anonymized contractor questions 2) to provide a revised statement of work based on questions and answers 3) to extend the solicitation response deadline to June 14, 2019 at 6:00 PM ET. _____________ This is a Combined Synopsis / Solicitation for Commercial Items prepared in accordance with the format in FAR Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation of Commercial Items - as supplemented with additional information included in this notice. The solicitation is issued using simplified acquisition procedures under the authority of FAR Part 13.5. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. QUOTATIONS ARE BEING REQUESTED AND A WRITTEN SOLICITATION DOCUMENT (i.e. STANDARD FORM) WILL NOT BE ISSUED. This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01. The associated North American Industrial Classification System (NAICS) code for this procurement is 541715 - Research & Development in the Physical, Engineering, and Life Sciences (Except Nanotechnology and Biotechnology). The small business size standard is 1,000 employees. This acquisition is issued as a total small business set aside. DESCRIPTION OF REQUIREMENTS Purpose & Objectives The purpose of this acquisition is to procure design, creation, and delivery of a video data collection. The video data collection shall be amassed via a video data collection event. The video data collection shall be a research dataset designed to represent objects and events of interest that are encountered in a public safety surveillance use case. The video data collection shall be designed to maximize statistical diversity in the captured data. The collected video data shall allow measurement of the effects of variances in video quality on the performance of evolving video analytics in a simulated public safety setting. The intent is to drive advances in computer vision that ultimately will directly benefit the public safety user community. Scope of Work Please see the attached Statement of Work. PERIOD OF PERFORMANCE The period of performance shall be ten (10) months. PLACE OF PERFORMANCE The primary place of performance shall be the Contractor's facility or other non-Government site. Video data collection will be performed at a site identified by the contractor and approved by the Government. CONTRACT TYPE A firm fixed price contract type is anticipated. PAYMENT TERMS Payment shall be made NET 30 after inspection and acceptance of deliverables. A deliverables schedule and associated payment schedule shall be included in the resultant contract. APPLICABLE PROVISIONS AND CLAUSES Please see the attached document for applicable provisions and clauses. QUESTION AND ANSWER PERIOD CAR 1352.215-73 INQUIRIES (APR 2010): Offerors must submit all questions concerning this solicitation in writing electronically to Ms. Lauren Phelps, Contract Specialist, at lauren.phelps@nist.gov. Questions must be received by or before May 17, 2019 at 12:00 PM Noon ET. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. (End of Provision). DUE DATE FOR QUOTATIONS All quotations must be submitted via email to Ms. Lauren Phelps, Contract Specialist, at Lauren.Phelps@nist.gov. Submission must be received not later than June 14, 2019 at 6:00 PM ET. INSTRUCTIONS FOR QUOTATION The Offeror's quotation shall be submitted electronically via email to Ms. Lauren Phelps, Contract Specialist, at Lauren.Phelps@nist.gov and shall consist of two volumes as detailed below. Each quotation volume shall include the Offeror's name, DUNS number, and CAGE code in the cover page, header/footer, or other easily identified location. The Contracting Officer intends to award a contract without discussions but reserves the right to enter into discussions if in the best interest of the Government. Volume 1: Technical Response This volume shall contain the Offeror's cover letter and technical response. Cover letter and technical response (not including cover page, table of contents, and key personnel resumes) shall not exceed twenty (20) single sided pages. Text shall be no less than 12-point Arial font in read-only Microsoft Word or searchable Adobe PDF format. Tables, figures and graphics are not subject to this font size limitation; however, all font must be reasonably legible. The cover letter shall include the name, title, phone number, and email address of the Offeror's primary solicitation point of contact and the individual authorized to negotiate on behalf of the Offeror (if negotiations are determined to be necessary). The technical response shall include the following: Technical Approach: A narrative description of the Offeror's technical approach to successful completion of each task described in the Statement of Work. The offeror shall demonstrate how they plan to manage schedule, logistics, and staffing effectively. The approach shall demonstrate an understanding of relevant and important considerations associated with a simulated public safety event. This shall include video capture techniques proposed, inclusive of hardware selection, environment variance, and capture scenario execution. The offeror shall describe its plans to handle technical challenges associated with required efforts, as well as its approach to annotation, curation, and storage of research data in combination with management of numerous video collection points and scripted activities. The quotation shall also demonstrate the offeror's understanding of the processes associated with creating a dataset permissible for release to the general research community, including relevant privacy, legal, and policy factors. This includes understanding of human subjects research requirements. Past Performance: The technical response shall also include past performance information for at least three (3) task orders or contracts in which the Offeror performed work similar to the scope of this requirement. The Government will consider past performance on efforts completed or substantially completed within the past three (3) years. - Name of the Organization Supported - Organization Point of Contact with Current Phone Number and Email Address - Contract Number - Period of Performance - Dollar Value of the Contract - Narrative describing the services performed. The narrative should make clear similarities to the scope of work outlined in this solicitation. Key Personnel: The offeror shall describe its staffing of this requirement and provide resumes of all proposed key personnel. Volume 2: Price Quotation This volume shall contain the Offeror's price quotation in read-only Microsoft Excel format, or in searchable PDF format. All figures must be rounded to the nearest hundredth. Price quotations shall be submitted on a firm fixed price basis in accordance with the contract line item numbering structure identified in the below "Contract Line Item Structure" section of this RFQ. Additionally, the offeror shall provide a breakdown of the proposed labor categories to be used, estimated hours per labor category, and other direct costs associated with the firm fixed price quoted. However, the price proposed for CLIN 0002 (Travel) shall be a "ceiling" or Not-to-Exceed price. Offerors shall also include a proposed payment schedule for the firm fixed price CLIN (CLIN 0001) where payments are tied to the acceptance of deliverables. CONTRACT LINE ITEM STRUCTURE: Please see the contract line item structure in the attached PDF version of the Solicitation. EVALUATION CRITERIA AND BASIS FOR AWARD In accordance with FAR 52.212-2: Evaluation - Commercial Items as included in the attached Applicable Provisions and Clauses document, the Government intends to award a purchase order resulting from this solicitation to the responsible offeror whose quotation, conforming to the solicitation, represents best value to the Agency. Best value shall be determined using the trade-off evaluation method. Quotations shall be evaluated against the following non-price evaluation factors and price. Non-price evaluation factors include the following in descending order of importance: 1) Technical Approach; 2) Past Performance; and 3) Key Personnel. Non-price factors when combined are more important than price for this requirement. Below is a description of each evaluation factor: Technical Approach: The Government will evaluate the offeror's technical approach for performing each task in the SOW. The technical approach proposed shall be evaluated for overall understanding of Government requirements, realism, and expected effectiveness. The technical approach shall also be evaluated for realism and reasonableness in managing schedule, logistics, and staffing effectively. The Government shall evaluate for understanding of relevant and important considerations associated with a simulated public safety event. This shall include video capture techniques proposed, inclusive of hardware selection, environment variance, and capture scenario execution. The Government will evaluate the reasonableness and expected effectiveness of plans to handle technical challenges associated with required efforts, as well as the approach to annotation, curation, and storage of research data in combination with management of numerous video collection points and scripted activities. Additionally, the Government shall evaluate for the degree of understanding processes associated with creating a dataset permissible for release to the general research community, including relevant privacy, legal, and policy factors. This includes understanding of human subjects research requirements. Past Performance: Past performance will be evaluated to determine the extent to which the offeror has demonstrated the ability to successfully complete work of the size and scope described in the Statement of Work. The Government will consider past performance on efforts completed or substantially completed within the past three (3) years. Specific attributes to be considered are the contractor's record of performance in successfully providing video data collection support for research purposes on schedule for requirements of similar size and scope to the Statement of Work. Reference points of contact may be contacted for this purpose. The Government may also use other data sources. The Government will assign a neutral past performance rating to offerors with no relevant past performance in the last three years. Key Personnel: The Government will evaluate the extent to which the resumes submitted for the offeror's proposed key personnel demonstrate the proposed individuals have the appropriate education, qualifications, and experience to efficiently and effectively address requirements in accordance with the Statement of Work. Price: Pricing will be evaluated but not scored. Price evaluation will determine whether the proposed prices are complete and reasonable in relation to the RFP requirements and the current marketplace.