Video Teleconferencing Modernization
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The A.T. Augusta Military Medical Center (ATAMMC) is seeking to modernize its Video Teleconferencing (VTC) systems throughout the hospital to enhance collaboration efficiency and reduce room downtime. The modernization effort focuses on deploying standards-based VTC systems tailored to the specific needs of various collaboration spaces within the facility. This standardization aims to facilitate quicker adoption by users and decrease the administrative workload involved in maintaining and supporting these systems. The contractor will be responsible for supplying the necessary VTC equipment as detailed in the Statement of Work, providing a 36-month warranty and maintenance service that includes technical support, patches, updates, and upgrades. Installation efforts should also aim to minimize new cable holes. This solicitation is exclusively open to Service-Disabled Veteran-Owned Small Businesses located within 75 miles of the ATAMMC facility at Fort Belvoir, VA. A site visit is scheduled for June 11, 2026, at 11:00 AM EST, though attendance is optional. Vendors must submit completed base access forms at least 48 hours prior to the site visit and be registered with an active SAM.gov account to be eligible to submit proposals. All proposals are due by June 25, 2026, at 12:00 PM EST. The procurement is managed by the Defense Health Agency under NAICS code 541519, with key points of contact provided for facility access and technical inquiries. Supporting documents including the Statement of Work, facility access form, and a detailed breakdown of room-specific requirements are made available as attachments.
General Info
Agency
NAICS
Place of Performance
Fort Belvoir, VA, 22060, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
A.T. Augusta Military Medical Center (ATAMMC), Information Management/Information Technology (IM/IT) Department has a requirement for modernizing the VTC Systems throughout the hospital.
VTC Technology modernization is required to increase overall collaboration efficiencies, and to reduce room downtime. The hospital is interested in implementing standards-based collaboration VTC systems that can be deployed throughout the hospital, taking into consideration the unique requirements of any given collaboration space. Building standards will promote quicker user adoption and lessen the burden on administrative staff who are required to maintain and support these spaces. Contractor shall provide warranty/maintenance for the ATAMMC throughout the period of 36 months. Contractor shall also make the best effort to minimize new holes necessary for cable installation.
The vendor shall provide new VTC system materials listed in SOW for ATAMMC that includes the standard equipment warranty for 36 months. All maintenance shall include technical support, patches, updates, and upgrades on all work products.
A site visit will be held at Alexander T. Augusta Military Medical Center (ATAMMC) on Thursday 11 June 2026 at 11:00 AM EST. All eligible vendors MUST be located within 75 miles of the facility location at ATAMMC. Also, this solicitation has been set aside for ONLY vendors who are a Veteran Owned Small Business. All proposals are due no later than Thursday 25 June 2026 at 12:00 PM EST.
The address for the facility:
A.T. Augusta Military Medical Center
9300 DeWitt Loop,
Ft. Belvoir, VA 22060
Points of Contact for Facility Access:
Ms. Donna Swan
PH: 571-231-0499
Cell: 571-460-7220
Email: donna.d.swan2.civ@health.mil
Mr. David Chase
PH: 571-231-0381
Cell: 571-992-3629
Email: david.r.chase.civ@health.mil
All vendors must be registered in SAM.gov AND registration must be valid in order to submit a proposal. If your company’s registration has run out or is on the verge of expiring, please update your registration, preferably before the site visit. An expired registration on SAM.gov doesn’t stop you from participating in the site visit, however, it prevents you from submitting a formal proposal for this requirement and therefore your proposal will not be considered.
A Base Access Form will need to be filled out and submitted by each vendor within 48 hours of the site visit (6/9/2026). All forms should be sent to Mr. David Chase via email (david.r.chase.civ@health.mil).
Please note: The site visit is NOT mandatory but informational. If vendors choose to not participate in the site visit, this will not prevent any quote submission.
*Please refer to the attachments tab for:
- Statement of Work document which explains the scope of the requirement.
- Facility Access Form which needs to be filled out before entering the facility.
- Excel document with a breakdown of the rooms and what is needed in each of them.