This Solicitation opportunity from Department Of Defense was posted on July 10, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Video Teleconferencing Modernization
Contract Overview
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The A.T. Augusta Military Medical Center (ATAMMC) in Fort Belvoir, Virginia, is seeking to modernize its Video Teleconferencing (VTC) systems across all hospital collaboration spaces to enhance efficiency, reduce downtime, and standardize operations. This Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation, identified as VTC0000, requires the contractor to design, install, and support standards-based VTC solutions compliant with Microsoft Teams within the DHA MED365 tenant, integrating with existing ceiling-mounted microphones and speakers. The scope encompasses equipment installation in key areas including Huddle Rooms, the Command Conference Room, Hospital Operations Center, Family Medicine Training Room, and the Dilorenzo Divisible Room, with specific hardware requirements such as 75” and 86” 4K UHD monitors, Crestron AV encoders/decoders, auto-tracking cameras, control systems, and touch screens. All systems must support connectivity for in-room PCs and external laptops, feature conditioned power and proper cooling for equipment racks, and include sound reinforcement components tailored to each room’s acoustics. The contract mandates a 36-month warranty and maintenance period comprising one year of manufacturer warranty and two years of extended coverage, including ongoing technical support, patches, updates, and upgrades. The contractor is prohibited from using or analyzing any customer data for commercial purposes, must prioritize security over cost savings, and is required to promptly disclose any system failures or security incidents. All information and communication technology must comply with Section 508 accessibility standards, and physical installation must minimize new cable holes where possible. Strict environmental and safety protocols apply: daily trash removal is required with no use of facility dumpsters, uninstalled equipment must be staged in government-designated areas, and all personnel must adhere to EM 385-1-1 safety standards, including proper PPE, an approved Accident Prevention Plan, and immediate reporting of accidents or fatalities. Vendors must be currently registered in SAM.gov with valid status to submit proposals, which are due by June 25, 2026. While a site visit on June 9, 2026, is optional, any attending vendor must submit a completed Base Access Form to the facility liaison within 48 hours. Proposals must align with the detailed equipment breakdown provided in the accompanying Excel document and the full Statement of Work, and all deliveries must be shipped to the specified ATAMMC IM/IT Department address
General Info
Agency
NAICS
Place of Performance
Fort Belvoir, VA, 22060, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
*We have extended the date for proposal submissions until Thursday 7/16/2026. Submissions must be received no later than 12:30pm EST. If you have already submitted a proposal, you will be able to resubmit a new one.
*There is also an updated BOM that includes the two Dilorenzo rooms.
A.T. Augusta Military Medical Center (ATAMMC), Information Management/Information Technology (IM/IT) Department has a requirement for modernizing the VTC Systems throughout the hospital.
VTC Technology modernization is required to increase overall collaboration efficiencies, and to reduce room downtime. The hospital is interested in implementing standards-based collaboration VTC systems that can be deployed throughout the hospital, taking into consideration the unique requirements of any given collaboration space. Building standards will promote quicker user adoption and lessen the burden on administrative staff who are required to maintain and support these spaces. Contractor shall provide warranty/maintenance for the ATAMMC throughout the period of 36 months. Contractor shall also make the best effort to minimize new holes necessary for cable installation.
The vendor shall provide new VTC system materials listed in SOW for ATAMMC that includes the standard equipment warranty for 36 months. All maintenance shall include technical support, patches, updates, and upgrades on all work products.
The address for the facility:
A.T. Augusta Military Medical Center
9300 DeWitt Loop,
Ft. Belvoir, VA 22060
Points of Contact for Facility Access:
Ms. Donna Swan
PH: 571-231-0499
Cell: 571-460-7220
Email: donna.d.swan2.civ@health.mil
Mr. David Chase
PH: 571-231-0381
Cell: 571-992-3629
Email: david.r.chase.civ@health.mil
All vendors must be registered in SAM.gov AND registration must be valid in order to submit a proposal. If your company’s registration has run out or is on the verge of expiring, please update your registration, preferably before the site visit. An expired registration on SAM.gov doesn’t stop you from participating in the site visit, however, it prevents you from submitting a formal proposal for this requirement and therefore your proposal will not be considered.
A Base Access Form will need to be filled out and submitted by each vendor within 48 hours of the site visit (6/9/2026). All forms should be sent to Mr. David Chase via email (david.r.chase.civ@health.mil).
Please note: The site visit is NOT mandatory but informational. If vendors choose to not participate in the site visit, this will not prevent any quote submission.
*Please refer to the attachments tab for:
- Statement of Work document which explains the scope of the requirement.
- Facility Access Form which needs to be filled out before entering the facility.
- Excel document with a breakdown of the rooms and what is needed in each of them.
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