Virtual Reality Headsets with Strap and Face Interface

Trident Technical College is soliciting bids for the purchase of 20 VR Meta Quest 3 headsets complete with straps and facial interfaces through a solicitation issued on July 20, 2026, with responses due by August 6, 2026. The procurement fall under NAICS code 423430 and is issued under the State and Local Government (SLED) category, with performance taking place at the Thornley Campus in North Charleston, South Carolina. The solicitation requires vendors to submit a complete quotation including pricing for the specified items, along with mandatory certifications confirming their status as either the manufacturer or an authorized reseller of the product. A separate affidavit must be provided by nonresident vendors to claim exemption from South Carolina’s 2% income tax withholding. Offerors must also certify they are not debarred, suspended, or otherwise nonresponsible, and have not had a contract terminated for default within the past three years, with any deviations triggering a responsibility review. The award will be made on a Lowest Price Technically Acceptable (LPTA) basis, meaning the contract will be awarded to the lowest-priced offer that meets all mandatory technical and compliance requirements without trade-offs between price and non-price factors. Delivery is required FOB Destination at the college’s Thornley Campus receiving dock, with all items needing to be new, of the most suitable grade, and free from defects in material and workmanship. Inspection and acceptance will occur upon arrival at the delivery location, with the contractor responsible for all permits, licenses, and compliance with applicable laws. Packaging and marking must indicate compliance with South Carolina end product preferences and delivery instructions, though no specific standards like MIL-STD-129 are mandated. Proposals must be submitted electronically via email by the deadline, with no paper submissions accepted, and must include all required attachments, including vendor certifications and a completed quotation schedule. Payment terms reference prompt payment provisions and require invoices to be submitted to a designated billing office, though specific payment details, banking information, or accounting codes are not provided. Contract administration is handled by the Director of Procurement at Trident Technical College, with no individual Contracting Officer’s Representative or technical point of contact named.