W065--Mobile MRI Lease

This solicitation, identified as 36C25726Q0475, is a combined synopsis and request for quotation issued by the Department of Veterans Affairs, Network Contracting Office 17 in San Antonio, Texas, for the lease of a mobile MRI unit under a Service-Disabled Veteran-Owned Small Business set-aside. The requirement calls for a vendor-owned, trailer-mounted MRI system with a 1.5 Tesla magnet, 70cm bore width, 130cm bore depth, XJ gradients, TIM 4G RF technology, up to 204 coil elements, zero helium boil-off technology, and full DICOM integration with HIS and PACS systems, all housed in a semi-trailer equipped with stabilizing shocks, a private patient dressing area with secure cabinets, and an MRI-compatible AED. The contract includes a base period from September 1, 2026, to August 31, 2027, and one option year from September 1, 2027, to August 31, 2028, for a total of 24 months of service at a fixed monthly rate of 12 units per month. The system must maintain a 95% uptime, undergo preventive maintenance per OEM standards, and comply with all applicable federal, state, VA, OSHA, Joint Commission, NFPA, and NEC regulations. Delivery is to the Audie L. Murphy VA Hospital in San Antonio, Texas, with FOB destination terms. The solicitation mandates that offerors be active in SAM.gov and certified as a Service-Disabled Veteran-Owned Small Business through the SBA’s database, with compliance required to VAAR 852.219-75’s limitations on subcontracting and FAR 52.219-14’s subcontracting restrictions. Technical proposals must demonstrate clear alignment with the Statement of Work, detailing mobile MRI trailer and device specifications, evidence of required certifications, and past performance in providing similar services within the last five years, with at least two relevant references. Evaluation of proposals will be based on a best-value trade-off of Technical Capability, Past Performance, and Price, with Technical and Past Performance weighted more heavily than price. Price evaluation aggregates all line-item costs for the base and options, using half the price of the final year to estimate a potential six-month extension under FAR 52.217-8. Offerors must submit quotes on company